Construction Project Coordinator

Ecosystem; Toronto; On-site; CAD 70,000 - 85,000; Full time

Benefits offered by this job

DEI culture and values

Group insurance from day one

Retirement savings plan

Training and development opportunities

Generous paid time off

Job summary

Ecosystem, based in Toronto, Canada, is seeking a Project Coordinator to drive efficiency across design and construction initiatives. You will coordinate schedules, meetings, and documentation with the project team, support tender processes, and ensure information is clearly captured and shared.

With at least 3 years of project coordination experience, you’ll manage multiple priorities, maintain alignment among stakeholders, and mentor colleagues on tools and processes.

Qualifications

• At least 3 years of experience in project coordination.
• Strong organizational and multitasking abilities in fast-paced environments.
• Ability to synthesize and communicate information clearly and effectively.
• Attention to detail and rigidity in documentation and follow-ups.
• Strong communication skills and client-oriented mindset.

Responsibilities

• Coordinate schedules (MS Project), meetings, and project documentation with the Project Team to support design and construction activities.
• Support tender and contract processes, including preparing and issuing RFPs, collecting bids, and consolidating information for analysis.
• Organize and participate in project meetings; ensure key information, decisions, and action items are clearly documented and shared.
• Monitor project progress by preparing status reports and ensuring timely communication of updates and key developments.

Skills

Strong organizational skills

Clear communication

Client-oriented mindset

Tools

MS Project

Excel

Word

Outlook

Job description

AtEcosystem,we believe we should be accountable for results.That’swhywe'veintegrated engineering and construction, seeing our projectsthrough fromdesignconceptto implementation and commissioning. Andthat'show we can efficiently solve complex energy and decarbonization challenges in the built environment.

Here are some of the projectswe'vebeen working on recently: University of Toronto, Humber College, and Toronto Zoo.

You act as a driver of team efficiency by taking initiative and helping move work forward. You step in, take ownership, and follow through.

You’recomfortable in environments where priorities evolve and information is not always complete. In that context, you bring structure, clarity, and momentum- by managing multiple priorities, connecting information, and ensuring nothing falls through the cracks.

You work well with different people and adapt your approach depending on the situation. You communicate proactively, are comfortable reaching out, and contribute to keeping everyone aligned.

At Ecosystem, youwon’twork on standardprojectswith off the shelf solutions.

You’llcontribute to complex mandates where multiple stakeholders, priorities, and information streams need to be coordinated effectively.

In this context, you will play a key role in supporting the flow of the project; helping structure information, maintainalignment across stakeholders, and ensure that key actions are followed through. You take initiative, anticipate needs, and contribute to keeping the project progressing smoothly from one phase to the next.

More specifically, you will:

Project Coordination:

• Coordinate schedules (MS Project), meetings, and project documentation in collaboration with the Project Team to support design and construction activities.
• Support tender and contract processes, including preparing and issuing RFPs, collecting bids, and consolidating information for analysis.
• Organize and participate in project meetings; ensure key information, decisions, and action items are clearly documented and shared.
• Monitor project progress by preparing status reports and ensuring timely communication of updates and key developments.

Budget Monitoring and Updates:

• Create and manageCOsandRFIs.
• Demonstrate accountability and maintain cost control view of the project (budget, forecast cashflow).

Quality Control and Compliance:

• Bring structure to large volumes of information, extract what matters, ensure project documentation is complete and up to date.
• Ensure compliance with Occupational Health & Safety requirements for construction projects.

Leadership and Training:

• Act as a central communication hub,facilitatingcollaboration among team members, managing project records, and upholding document qualityandmaintainingmomentum.
• Assist colleagues in using project tools, processes, and systems.

Qualifications:

• At least 3 years ofexperiencein project coordination.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, environment.
• Ability to synthesize and communicate information clearly and effectively.
• Attention to detail and rigor in documentation and follow-ups.
• Strong communication skills and a client-oriented mindset.
• Proficiency with Microsoft Office tools (MS Project, Excel, Word, Outlook, etc.).
• Proactive and ownership-driven: you anticipate needs, follow up effectively and help drive progress.

Benefits:

• People-first culture: we live our values through Diversity, Equity, and Inclusion(DEI), Corporate Social Responsibility (CSR), Innovation, and Social Committees, and celebrate our shared success through company events like Ecofest.
• Base salary (approximate range of $70,000 - $85,000 depending on seniority and merit) benchmarked and reviewed annually.
• Generous paid time off: starting with 15 vacation days, 5 personal days, 10 public holidays, plus a week off to recharge during the end of year holidays.
• Comprehensive group insurance from day one (health, visual, dental, life insurance, AD&D) plus easy access to health support through Telemedicine and an Employee Assistance Program, with a 60% employer contribution.
• Employer contribution to a retirement savings plan.
• Comprehensive training & development offer: access to mentorship, internal and external trainings, second language group courses, and more.

Those who change the worlddon’tstop atrecommendations - they make decisions andtake action.That’sEcosystem.

This job posting is for an existing vacancy at the time of posting.