Project Coordinator

Interna Furniture Design Ltd.; Toronto; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Work-life balance

Growth opportunities

Travel reimbursement

Parking support

Job summary

Cynergy Mechanical in Etobicoke, Ontario, is looking for a Project Coordinator to support small to mid-size mechanical projects and manage procurement of materials, equipment, and subcontracted services. You will coordinate with Planning and Estimating to keep projects on schedule and budget, handling documentation and deliverables.

This dual-role reports to the President + CEO and offers exposure to project delivery, vendor management, and mechanical construction processes, ideal for

Job description

416-749-2200 l cyergymechanical.ca

Cynergy Mechanical is a leading mechanical services and solutions provider based in Etobicoke, Ontario, proudly serving clients since 1994. The company specializes in HVAC, refrigeration, plumbing, and integrated mechanical systems across industrial, commercial, institutional, and multi-residential sectors. With a strong focus on service excellence, Cynergy Mechanical delivers installation, maintenance, emergency response, and ongoing mechanical support solutions designed to optimize building performance, improve energy efficiency, and protect long-term asset value throughout the GTA and Southwestern Ontario.

As a Project Coordinator, you will support the delivery of small to mid-size mechanical projects while managing the procurement of materials, equipment, and subcontracted services. Working alongside the Planning and Estimating teams, you will help keep projects on schedule and on budget by coordinating documentation, tracking deliverables, and ensuring materials arrive when they are needed. This is a dual-function role reporting to the President + CEO, offering broad exposure to project delivery, vendor management, and mechanical construction processes. It is well suited to someone early in their career who wants to build depth across both disciplines rather than specialize in one.

KEY RESPONSIBILITIES (Project Coordination)

• Assist in planning and coordinating small-size mechanical projects, including HVAC, plumbing, and refrigeration installations, repairs, and upgrades.
• Work closely with the Planning Team to manage project timelines, budgets, materials, and deliverables.
• Support the creation and review of project plans, schedules, technical documentation, and quality assurance.
• Communicate with clients, subcontractors, and internal teams to ensure seamless execution and project quality control.
• Ensure all health, safety, and environmental policies and procedures are adhered to.
• Manage procurement activities for materials, equipment, and subcontracted services.
• Source and negotiate with suppliers to secure the best terms for pricing, quality, and delivery.
• Maintain strong relationships with vendors and ensure compliance with company procurement policies and terms.
• Monitor material availability and lead times to mitigate project delays.
• Coordinate with the Warehouse Manager to ensure accurate receiving and material tracking.

Documentation, Reporting & Systems

• Ensure all project documentation is accurately maintained, including change orders.
• Prepare and issue progress status reports to clients.
• Work with the Finance Team to process purchase orders, track invoices, and reconcile procurement budgets.

Additional responsibilities may be assigned as operational needs evolve.

QUALIFICATIONS

• Post-secondary education in engineering, construction, or a related field, or equivalent industry experience.
• 2+ years of experience in project coordination, procurement, or a related role, ideally within the mechanical, HVAC, or construction industries.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
• Strong analytical and problem-solving skills, with the ability to work independently and effectively.
• Effective communication and negotiation skills with clients, vendors, and internal teams.
• Proficiency in Microsoft Office Suite and project management tools such as MS Project.
• Familiarity with relevant codes, standards, and safety practices in the mechanical industry is an asset.
• Valid driver's license and willingness to travel as required.
• Adaptable and resourceful, comfortable in a fast-paced environment with shifting priorities.

COMPENSATION & BENEFITS

• Competitive salary and comprehensive health benefits.
• A culture that values work-life balance and family.
• An environment where you are encouraged to try new ideas and approaches.
• Opportunities for professional growth and development.
• Exposure to diverse projects across multiple industries.
• Travel reimbursement and parking support.

At Cynergy Mechanical, we are committed to fostering a diverse, inclusive, and authentic workplace. If this role excites you but you don't meet every qualification, we still encourage you to apply, you may be a great fit for this or other opportunities within the organization.

Cynergy Mechanical is an equal opportunity employer.