Construction Project Administrator: Growth, Benefits, and Impact

Harbinger Network Inc.; Cambridge; On-site; CAD 45,000 - 65,000; Full time

Job summary

Harbinger Network Inc. in Ontario, Canada is seeking a Project Administrator to support the operations team on diverse ICI construction projects.

The role demands strong organizational and communication skills to manage multiple priorities in a fast-paced environment. You will assist with document control, budgeting support, and coordination between project managers, clients, consultants, subcontractors, and suppliers.

Qualifications

• 3+ years of administrative experience within the construction industry (ICI preferred).
• Experience supporting Project Managers or Operations teams is a strong asset.
• Strong document control and organizational skills.
• Experience with purchase orders, invoicing, and basic financial tracking.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with construction management software such as Procore, Jonas, Viewpoint, or Autodesk Construction Cloud.

Responsibilities

• Maintain project documentation including RFIs, submittals, change orders, contracts, permits, and closeout documents.
• Assist with document control to ensure all project records are accurate, current, and properly filed.
• Support project managers with purchase orders, invoicing, expense tracking, and basic project budgeting.
• Coordinate communication between project managers, clients, consultants, subcontractors, and suppliers.
• Schedule meetings, site visits, inspections, and project-related appointments.
• Prepare reports, meeting minutes, and project correspondence.
• Assist with project setup, closeout, and ongoing administrative tasks throughout the project lifecycle.
• Manage office files, supplies, and general administrative workflows.
• Provide reception and clerical support as required.
• Help ensure projects remain organized and on schedule by proactively following up on outstanding documentation.

Skills

Document control

Administrative support

Project coordination

Communication skills

Microsoft Office

Tools

Procore

Jonas

Viewpoint

Autodesk Construction Cloud

Job description

Harbinger Network Inc. in Ontario, Canada is seeking a Project Administrator to support the operations team on diverse ICI construction projects.

The role demands strong organizational and communication skills to manage multiple priorities in a fast-paced environment. You will assist with document control, budgeting support, and coordination between project managers, clients, consultants, subcontractors, and suppliers.