Construction Project Administrator

Ian Martin Group; Saskatoon; On-site; CAD 110,000 - 124,000; Full time

Job summary

Ian Martin Group in Saskatoon, Saskatchewan, is seeking a Construction Project Administrator to support the construction management team. The role focuses on coordinating contractor mobilizations, document control, and clear communication on fast-paced projects.

The ideal candidate has 4–9 years of admin experience in construction or engineering, strong attention to detail, and the ability to manage RFIs, SIs, and logistics. This contract position offers exposure to industry-leading projects.

Qualifications

• 4–9 years in admin support within construction/PM environments.
• Able to learn and adapt quickly to new software and tools.
• Experience coordinating contractor onboarding, pre-mobilization, logistics.
• Experience managing large volumes of RFIs and Site Instructions.
• Strong interpersonal communication with internal/external teams.
• Detail-oriented with ability to prioritize in a fast-paced setting.
• Education or certifications in related field.

Responsibilities

• Provide administrative support to the construction management team.
• Coordinate contractor pre-mobilization and travel/logistics.
• Manage RFIs, SIs, and technical document flow.
• Administer document control workflows and archiving.

Skills

Communication skills

Self-starter

Attention to detail

Prioritization

Stakeholder coordination

Project management tools

Education

Post-secondary diploma in Business Administration

Construction Management diploma

Engineering technology coursework

Tools

Document control software

PM tools

Job description

Construction Project Administrator

• Pay Rate: $55.83/hour inc, depending on experience
• Contract Length: 13 months and 22 days
• Location: Saskatoon, Saskatchewan

Raise is currently hiring a Construction Project Administrator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client is a Canadian global leader in exploration, mine engineering, and environmental protection.

Note: The primary pay rate is based on the rate for an incorporated contractor who owns their own business. However, we will also consider applications from candidates interested in a T4 arrangement, where applicable.

Description

The Construction Project Administrator in this role will provide comprehensive administrative and coordination support to our construction management team (CMT). In this role, you will play a critical part in keeping construction projects running efficiently by managing contractor mobilizations, streamlining document control processes, and facilitating clear communication across dynamic, fast-paced project environments.

Responsibilities

• Administrative & Team Support: Provide general administrative assistance to the construction management team, ensuring daily operational workflows run smoothly.
• Contractor Mobilization & Logistics: Coordinate contractor pre-mobilization deliverables, travel logistics (flights), training tracking, and ongoing site support.
• Construction Document Tracking: Manage the seamless exchange of Requests for Information (RFIs), Site Instructions (SIs), and technical documentation between contractors and the CMT.
• Document Control Administration: Administer document control workflows efficiently to ensure accurate version control, accessibility, and archiving of critical project files.

Qualifications

• 4 to 9 years of progressive experience in an administrative support capacity, ideally within construction, engineering, or project management environments
• A self-starter with a proven ability to learn, adapt, and independently master new concepts, software, and digital project management tools quickly.
• Direct practical experience coordinating contractor onboarding, pre-mobilization compliance, logistics (travel/training), and stakeholder tracking.
• Demonstrated capability in administering structured document control processes, managing high volumes of technical documentation (such as RFIs and Site Instructions), and maintaining meticulous digital registers.
• Solid interpersonal communication skills to effectively interface and coordinate requirements between external contractors, internal teams, and management.
• Exceptional attention to detail combined with the ability to ruthlessly prioritize tasks and manage workflows in a dynamic, high-volume environment.
• Education and Certifications
• Post-secondary diploma or certificate in Business Administration, Office Administration, Project Management, or a related discipline, or A technical diploma or coursework in Construction Management, Engineering Technology, or Architectural Technology is considered a strong asset.
• An equivalent combination of relevant intermediate-level administrative experience and specialized training/certifications will also be considered.

Looking for meaningful work? We can help!

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at [phone] or [e-mail].

#WES

#LI-SC1