Construction Field & Documentation Coordinator

Aerotek; Dartmouth; On-site; CAD 28,000 - 40,000; Full time

Job summary

Aerotek is seeking a Project Field Coordinator for an on-site, contract role based in Dartmouth, NS. The position emphasizes precise documentation, site walks, and cost tracking, bridging the general contractor and subcontractors with strong administrative support and technical skills.

The role involves daily site reporting, photo documentation, and maintaining digital records with MS Office. It requires attention to detail, proactive communication, and the ability to manage multiple site tasks

Qualifications

• At least 1 year of experience working as a construction administrator on site.
• Comfort working on an active construction site, including wearing PPE.
• Proficient with Microsoft Office, especially Excel, for tracking and reporting.
• Strong written and verbal communication with multiple stakeholders.
• Detail-oriented and proactive in documenting damages, deficiencies, and rework.
• Experience with project coordination in a construction environment.

Responsibilities

• Conduct regular site walks to observe and document project progress, damages, deficiencies, and rework needs.
• Prepare and submit daily site reports that clearly summarize observations, issues, and status updates.
• Take clear, comprehensive photos on site and organize them in a structured digital filing system.
• Document damages, deficiencies, and rework in detail to support accurate tracking and resolution.
• Track costs associated with damages, deficiencies, and rework, ensuring proper documentation is in place for back-charges and reimbursements.
• Support the preparation and maintenance of back-charge and reimbursement documentation in coordination with project stakeholders.
• Follow up consistently with the general contractor and subcontractors to ensure timely responses and completion of required actions.
• Support the Superintendent and Project Coordinator with administrative and coordination tasks related to field activities.
• Maintain accurate digital project records, including logs, reports, photos, and cost tracking documentation.
• Use Microsoft Office, including Excel, to organize data, track information, and prepare reports.
• Assist with basic estimating and administrative tasks related to construction project coordination.
• Communicate professionally with multiple stakeholders on site, ensuring information is clear, accurate, and timely.
• Stay on top of details, deadlines, and follow-ups to help keep the project organized and moving forward.

Skills

Communication

On-site construction

PPE compliance

MS Office

Documentation

Record-keeping

Independence

Stakeholder liaison

Tools

MS Project

ERP systems

Job description

Aerotek is seeking a Project Field Coordinator for an on-site, contract role based in Dartmouth, NS. The position emphasizes precise documentation, site walks, and cost tracking, bridging the general contractor and subcontractors with strong administrative support and technical skills.

The role involves daily site reporting, photo documentation, and maintaining digital records with MS Office. It requires attention to detail, proactive communication, and the ability to manage multiple site tasks