Project Field Coordinator

Aerotek; Dartmouth; On-site; CAD 28,000 - 40,000; Full time

Job summary

Aerotek is seeking a Project Field Coordinator for an on-site, contract role based in Dartmouth, NS. The position emphasizes precise documentation, site walks, and cost tracking, bridging the general contractor and subcontractors with strong administrative support and technical skills.

The role involves daily site reporting, photo documentation, and maintaining digital records with MS Office. It requires attention to detail, proactive communication, and the ability to manage multiple site tasks

Qualifications

• At least 1 year of experience working as a construction administrator on site.
• Comfort working on an active construction site, including wearing PPE.
• Proficient with Microsoft Office, especially Excel, for tracking and reporting.
• Strong written and verbal communication with multiple stakeholders.
• Detail-oriented and proactive in documenting damages, deficiencies, and rework.
• Experience with project coordination in a construction environment.

Responsibilities

• Conduct regular site walks to observe and document project progress, damages, deficiencies, and rework needs.
• Prepare and submit daily site reports that clearly summarize observations, issues, and status updates.
• Take clear, comprehensive photos on site and organize them in a structured digital filing system.
• Document damages, deficiencies, and rework in detail to support accurate tracking and resolution.
• Track costs associated with damages, deficiencies, and rework, ensuring proper documentation is in place for back-charges and reimbursements.
• Support the preparation and maintenance of back-charge and reimbursement documentation in coordination with project stakeholders.
• Follow up consistently with the general contractor and subcontractors to ensure timely responses and completion of required actions.
• Support the Superintendent and Project Coordinator with administrative and coordination tasks related to field activities.
• Maintain accurate digital project records, including logs, reports, photos, and cost tracking documentation.
• Use Microsoft Office, including Excel, to organize data, track information, and prepare reports.
• Assist with basic estimating and administrative tasks related to construction project coordination.
• Communicate professionally with multiple stakeholders on site, ensuring information is clear, accurate, and timely.
• Stay on top of details, deadlines, and follow-ups to help keep the project organized and moving forward.

Skills

Communication

On-site construction

PPE compliance

MS Office

Documentation

Record-keeping

Independence

Stakeholder liaison

Tools

MS Project

ERP systems

Job description

Job Title: Project Field Coordinator Job Description

The Project Field Coordinator supports on-site construction activities by keeping communication, documentation, and reporting highly organized between the general contractor and subcontractors. This position combines field presence with strong administrative and technical skills, focusing on site walks, documentation of damages and deficiencies, and accurate tracking of rework and costs. The role suits someone precise, detail-oriented, and proactive, who enjoys working on construction sites and using technology to maintain clear, accurate project records.

Responsibilities

• Conduct regular site walks to observe and document project progress, damages, deficiencies, and rework needs.

• Prepare and submit daily site reports that clearly summarize observations, issues, and status updates.

• Take clear, comprehensive photos on site and organize them in a structured digital filing system.

• Document damages, deficiencies, and rework in detail to support accurate tracking and resolution.

• Track costs associated with damages, deficiencies, and rework, ensuring proper documentation is in place for back-charges and reimbursements.

• Support the preparation and maintenance of back-charge and reimbursement documentation in coordination with project stakeholders.

• Follow up consistently with the general contractor and subcontractors to ensure timely responses and completion of required actions.

• Support the Superintendent and Project Coordinator with administrative and coordination tasks related to field activities.

• Maintain accurate digital project records, including logs, reports, photos, and cost tracking documentation.

• Use Microsoft Office, including Excel, to organize data, track information, and prepare reports.

• Assist with basic estimating and administrative tasks related to construction project coordination.

• Communicate professionally with multiple stakeholders on site, ensuring information is clear, accurate, and timely.

• Stay on top of details, deadlines, and follow-ups to help keep the project organized and moving forward.

Essential Skills

• Strong written and verbal communication skills, with the ability to communicate professionally with multiple stakeholders.

• At least 1 year of experience working as a construction administrator on site.

• Comfort working on an active construction site, including wearing appropriate personal protective equipment (PPE).

• Comfortable using technology and digital tools for documentation, communication, and record keeping.

• Proficiency with Microsoft Office, including Excel, for tracking, reporting, and organizing project information.

• Experience with project coordination in a construction environment.

• Strong organizational skills with a high level of attention to detail.

• Ability to work independently and follow through on tasks without constant supervision.

• Ability to manage multiple tasks and priorities in a fast-paced field environment.

Additional Skills & Qualifications

• Experience with contract or construction-focused ERP systems.

• Ability to read and understand construction schedules.

• Familiarity with MS Project or similar scheduling tools.

• Previous experience as a Project Coordinator or in a similar project support role.

• Experience with basic estimating or administrative tasks related to construction projects.

• Proven ability to work as a self-starter, taking initiative to identify and address issues on site.

• Comfort using digital tools for photo management and electronic record keeping.

Why Work Here?

You will join a long-term, stable opportunity with a planned four-year contract, offering the chance to build deep project knowledge and see work through from early stages to completion. The role provides a strong blend of field and administrative experience, helping you develop valuable skills in project coordination, documentation, and cost tracking. You will work in an environment that values organization, accountability, and professional communication, with the autonomy to manage your day-to-day responsibilities while contributing directly to project success.

Work Environment

This is an hourly position with a standard schedule of Monday to Friday, approximately 7:30 a.m. to 4:00 p.m., including a lunch break. The role involves regular presence on an active construction site, where appropriate personal protective equipment (PPE) is required. You will also perform work remotely, so you must be a self-starter who can stay organized and productive with minimal supervision. The environment combines field work and digital administration, relying heavily on technology, Microsoft Office, and other project tools to manage documentation and communication. The position suits someone who is very organized, tech-savvy, and comfortable balancing on-site responsibilities with structured digital record keeping.

Job Type & Location

This is a Contract position based out of Dartmouth, NS.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Job Type & Location

This is a Contract position based out of Dartmouth, NS.

Workplace Type

This is a fully onsite position in Dartmouth,NS.

À propos d'Aerotek

Aerotek® Inc. fournit des solutions de dotation en personnel et de services dans les domaines de la fabrication, de la logistique, de la construction, de laviation, des installations et de la maintenance. Nous offrons lexpertise, les solutions et les personnes nécessaires pour relever les défis de lindustrie nord-américaine. Basée à Hanover, au Maryland, Aerotek exploite un réseau unifié de plus de 200 bureaux à travers lAmérique du Nord, soutenant plus de 18 000 clients chaque année. Aerotek est une entreprise du groupe Allegis, leader mondial en ressources humaines et solutions daffaires. Pour en savoir plus, visitez: Aerotek.com | 1-888-AEROTEK.

Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins médicaux, des soins dentaires et des soins de la vue, ainsi quun programme daide aux employés et un programme de rabais.

La société souscrit au principe dégalité daccès à lemploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de lâge, de la couleur, de la religion, de l’origine nationale, du statut de vétéran, de handicap, de lorientation sexuelle, de lidentité de genre, de linformation génétique ou de toute autre caractéristique protégée par la loi.

Ordonnance sur légalité des chances de San Francisco:

Conformément à lOrdonnance sur légalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18 000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.