Configuration and Document Controller

Fleetway Inc.; Dartmouth; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Flexible hours

RRSP matching

Mental health support

Medical, dental, and vision benefits

Maternity leave top-up

Employee assistance program

Wellness reimbursements

Casual work environment

Job summary

Fleetway Inc. in Dartmouth, NS is seeking a detail-oriented Configuration and Document Controller to join our Information Management Team.

You will help ensure the accuracy, integrity, and accessibility of technical drawings and documents that support marine and defence programs, working with an experienced team committed to quality and compliance. Responsibilities include receiving, tracking, and controlling documents through their lifecycle, maintaining databases, generating reports, and

Qualifications

• Post-secondary education in business or information management with related experience.
• Experience supporting document control and records management.

Responsibilities

• Receive, track, and manage technical drawings and documentation throughout their lifecycle.
• Maintain document control databases, logs, and records.
• Respond to requests for drawings and related information.
• Generate document control reports and verify documentation for accuracy.
• Prepare and distribute documentation packages to clients and project teams.
• Support document handling activities (printing, scanning, formatting).
• Ensure compliance with procedures and project requirements.
• Contribute to continuous improvement of information management practices.

Skills

Detail-oriented

Documentation control

Administrative support

Education

Post-secondary education in business/information management

Job description

Job Description

Fleetway is seeking a detail-oriented and motivated Configuration and Document Controller to join our Information Management Team. In this role, you will help ensure the accuracy, integrity, and accessibility of technical documentation that supports critical marine and defence programs. You'll work alongside an experienced team of Configuration and Document Controllers and Technical Editors who are committed to quality, compliance, and continuous improvement. As a key contributor, you will be responsible for receiving, tracking, and controlling technical drawings and documents throughout their lifecycle. You'll maintain databases and records, support document distribution and retrieval, prepare reports, and help ensure documentation is organized, accurate, and available to project teams when needed. Your work will play an important role in supporting effective configuration management and maintaining compliance with project and customer requirements. This is an excellent opportunity for someone who enjoys working in a structured, collaborative environment and takes pride in accuracy, organization, and supporting the success of complex projects. Based full-time at our Dartmouth, NS head office, you'll work closely with a supportive team and gain exposure to meaningful work in a dynamic, fast-paced environment. If that sounds like you, we'd love to hear from you!

Responsibilities

• Receive, track, and manage technical drawings and documentation throughout their lifecycle.
• Maintain accurate document control databases, logs, and records.
• Respond to internal and external requests for drawings, documents, and related information.
• Generate document control reports and verify documentation for accuracy, completeness, and quality prior to cataloguing.
• Prepare, organize, and distribute documentation packages to clients and project teams.
• Support document handling activities, including printing, scanning, photocopying, and formatting.
• Ensure compliance with document control procedures, standards, and project requirements.
• Contribute to the continuous improvement of document control and information management practices.

Qualifications

• Post-secondary education in Business Administration, Library and Information Systems, Information Management, a technology-related field, or a related discipline, combined with relevant experience; or an equivalent combination of education, training, and experience.
• Experience supporting document control, configuration management, records management, technical administration, or other detail-oriented administrative processes.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities.

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends