Configuration and Document Controller

J.D. Irving, Limited; Dartmouth; On-site; Full time

Benefits offered by this job

Growth and development opportunities

Flexible work hours

Medical, dental, and vision plan

Job summary

J.D. Irving, Limited is looking for a detail-oriented Configuration and Document Controller in Dartmouth, NS. You will support the flow of technical documentation across projects, ensuring accuracy by tracking and monitoring documents.

The ideal candidate has post-secondary education, at least 2 years in Document Control, and proficiency in Microsoft Office. The position offers flexible hours, professional development support, and health benefits.

Qualifications

• Post-secondary education in Library Information Systems, Technology, or related field.
• At least two years of experience in Document Control or Configuration Management.
• Professional maturity and adaptability in a fast-paced environment.

Responsibilities

• Receive, track, and monitor technical drawings and documentation.
• Log drawing information and maintain accurate databases.
• Respond to internal and external requests for documents.

Skills

Attention to detail

Microsoft Office

Data entry management

Education

University Degree or College Diploma

Business Administration or Technologies

Tools

PLM systems

Windchill

Job description

Fleetway is seeking a detail‑oriented and motivated Configuration and Document Controller to join our Information Management Team in Dartmouth, NS. In this role, you will support the accuracy, organization, and flow of technical documentation across multiple projects. You’ll work alongside an experienced team of Configuration and Document Controllers and Technical Editors who are passionate about quality, compliance, and collaboration.

As a key contributor, you will be responsible for receiving, tracking, and monitoring technical drawings and documents; maintaining databases and logs; responding to internal and external document requests; and preparing Document Control reports. You will also ensure the accuracy of materials before cataloguing and support tasks such as distributing documentation, printing, photocopying, and folding as needed.

The ideal candidate brings post‑secondary education in Library Information Systems, Technology, Business Administration, or a related field, along with at least two years of experience in Document Control or Configuration Management. You are proficient in Microsoft Office, comfortable managing high‑volume data entry, and known for your exceptional attention to detail. Experience with desktop publishing or PLM systems—such as Windchill—is considered an asset. Success in this role requires professional maturity, adaptability in a fast‑paced environment, and a strong commitment to accuracy and quality.

We're committed to Diversity, Equity and Inclusion. Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self‑identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce. If you require accommodations during the recruitment process, please let us know—we're happy to help.

Responsibilities

• Receive, track, and monitor technical drawings and documentation.
• Log drawing information into reports and maintain accurate document control databases.
• Respond to internal and external requests for drawings, documents, and related information.
• Generate Document Control reports and verify the accuracy and quality of all documents prior to cataloguing.
• Organize and forward documentation packages to clients and project teams.
• Support documentation handling tasks such as printing, photocopying, scanning, and folding.
• Ensure document control processes are followed and support continuous improvement of information management practices.

Qualifications

• University Degree or College Diploma, or an equivalent combination of education and experience.
• College graduates in Business Administration or Technologies with at least 2 years of related experience will also be considered.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement.
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations.
• Flexible work hours (with core hours).
• We have Mental Health first aid trained staff in all offices.
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness.
• Ability to save for your future with our company matching RRSP program.
• 15‑week maternity leave top‑up program.
• Employee & Family Assistance Program.
• Annual health & wellness reimbursements.
• Business casual work environment, with casual Fridays.
• A slick company jacket that will definitely make you the envy of your friends.