Technical Publications Specialist

Fleetway Inc.; Dartmouth; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work hours (core hours)

RRSP matching

Mental Health support

Medical, dental, and vision plan

Wellness reimbursements

Casual Fridays

Professional certifications support

Job summary

Fleetway is seeking a Technical Publications Specialist to develop S1000D-compliant manuals in IETM format. You will review OEM manuals, LSAR content, and CFTO-related documentation, translating complex information into clear, consistent content.

You will work with CSDB systems to ensure data integrity, collaborate across teams, and maintain standards for Canadian and defence publications while growing your expertise in a nationally significant program.

Qualifications

• Post-secondary education or equivalent experience in a relevant field.
• Experience in technical publications, documentation, or data-driven environments (S1000D is a strong asset).
• Familiarity with S1000D and IETMs, or ability to learn structured technical documentation standards.
• Experience with structured data or markup languages like XML/SGML/HTML.
• Experience contributing to or maintaining structured technical documentation (S1000D data modules or similar).
• Strong attention to detail and ability to handle complex technical information.
• Exposure to CFTOs or related defence standards is a plus.

Responsibilities

• Guide and support the Technical Publications team in delivering technical documentation.
• Prepare, convert, and organize S1000D data, contributing to IETMs in a CSDB environment.
• Maintain and develop technical publications from OEM manuals, LSAR, and S1000D content.
• Review publications for clear structure, organization, and compliance with standards.
• Collaborate to ensure publications reflect latest configurations of systems and equipment.
• Contribute to accuracy, consistency, and CFTO compliance across documents.

Skills

S1000D knowledge

XML/SGML/HTML

Technical writing

Collaboration

Education

Post-secondary education in Computer Science, Technical Writing, Engineering, Business, or related field

Tools

CSDB

IETMs

CFTOs familiarity

OEM manuals review

Job description

Job Description

Fleetway’s Technical Publications team is helping shape the next generation of Royal Canadian Navy ships by developing high-quality, modern technical documentation that supports complex naval systems. We foster a collaborative environment that leverages advanced tools and technology to produce accurate, user-focused publications.

As a Technical Publications Specialist, you will play a key role in the development of S1000D-compliant technical manuals in Interactive Electronic Technical Manual (IETM) format. Working closely with subject matter experts and cross-functional teams, you will contribute to the creation of Canadian Forces Technical Orders (CFTOs) and other maintenance and support documentation. This includes reviewing Original Equipment Manufacturer (OEM) manuals and technical specifications and translating complex information into clear, consistent, and usable content.

In this role, you will apply your knowledge of technical publication best practices, S1000D standards, and common source database (CSDB) environments to support the full publications lifecycle. You will help ensure data integrity across integrated systems, including the Integrated Data Environment (IDE) and Integrated Logistics Support (ILS) databases, while adhering to established quality and compliance standards.

This is an excellent opportunity for someone who is detail-oriented, collaborative, and passionate about producing high-quality technical content, with room to grow and contribute to a nationally significant program.

Responsibilities

• Provide guidance and support to the Technical Publications team in the preparation and delivery of technical documentation
• Assist in the development of technical publications using a common source database by preparing, converting, and organizing S1000D (Extensible Markup Language) data, and contributing to the creation of Interactive Electronic Technical Manuals (IETMs)
• Support the development and ongoing maintenance of technical publications from multiple source materials, including OOEM manuals, Logistics Support Analysis Records (LSAR), and S1000D-based content
• Review technical publications to ensure they are clearly structured, logically organized, and meet applicable standards, specifications, and customer requirements
• Collaborate with team members to ensure publications reflect the latest approved system and equipment configurations
• Contribute to the accuracy, consistency, and compliance of technical publications with Canadian defence standards, including Canadian Forces Technical Orders (CFTOs)

Qualifications

• Post-secondary education in Computer Science, Technical Writing, Engineering, Business, or a related field, or an equivalent combination of education and experience
• Experience working in a technical publications, documentation, or data-driven environment (experience with S1000D is considered a strong asset)
• Familiarity with S1000D and Interactive Electronic Technical Manuals (IETMs), or a demonstrated ability to learn and work within structured technical documentation standards
• Experience working with structured data or markup languages such as XML, SGML, or HTML, or a willingness to develop these skills
• Experience contributing to or maintaining structured technical documentation (e.g., S1000D data modules or similar formats) is preferred
• Solid understanding of technical publications processes, tools, and workflows, or a strong interest in developing this expertise
• Strong attention to detail and the ability to work with complex technical information
• Exposure to military or commercial technical publication standards, such as Canadian Forces Technical Orders (CFTOs), is an asset

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends