Project Coordinator

Fleetway Inc.; Dartmouth; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible work hours

RRSP matching

Mental health and wellness support

Casual dress code

Job summary

Fleetway is seeking a Junior Project Coordinator to support the RCD program. You will help keep projects on track by maintaining schedules, coordinating meetings, and managing documentation, collaborating with Project Managers and multidisciplinary teams in Canada’s marine and defence sector.

The role suits a recent graduate or early-career professional who enjoys organization and problem-solving, with opportunities to learn and grow in a supportive environment.

Qualifications

• Diploma in Technology, Business Administration, Office Administration, or a related field.
• 0-2 years of experience in project coordination or related work.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• CAPM certification—or interest in working toward it is an asset.

Responsibilities

• Create and maintain project schedules using MS Project or Primavera.
• Facilitate project meetings, including agendas, minutes, and action items.
• Monitor deadlines and milestones, identify risks or delays.
• Coordinate document distribution for clear communication across teams.
• Prepare weekly/monthly reports to track schedule and budget performance.
• Support data management using approved tools.
• Share updates with leaders and stakeholders.
• Generate and store project documentation in digital environments.

Skills

MS Office

MS Project

Scheduling

Communication

CAPM interest

Education

Diploma in Technology/Business/Office Administration

Tools

MS Project

Primavera

Job description

Job Description

Are you a highly organized individual looking to build a career in project coordination?

Fleetway is seeking a Junior Project Coordinator to support the successful delivery of work within the River Class Destroyer (RCD) program. Working closely with Project Managers and multidisciplinary teams, you'll help keep projects on track by maintaining schedules, coordinating meetings, managing documentation, monitoring milestones, and supporting project reporting activities. In this role, you'll serve as a central point of coordination between project teams, helping ensure information is communicated effectively, deliverables are tracked and distributed, and project data is maintained accurately within approved systems and tools. You'll also assist with identifying schedule risks, tracking action items, preparing reports, and supporting the continuous improvement of project processes and procedures. This opportunity is ideal for a recent graduate or early-career professional who enjoys organization, collaboration, and problem-solving, and is interested in gaining hands‑on experience supporting complex projects in Canada's marine and defence sector. If you’re organized, eager to learn, and excited about building your project coordination skills in a supportive environment, we’d love to hear from you!

Responsibilities

• Create and maintain project schedules using MS Project or Primavera.
• Facilitate project meetings, including preparing agendas, recording minutes, and tracking action items.
• Monitor deadlines and milestones, proactively identifying risks, conflicts, or delays.
• Coordinate document distribution to ensure clear communication across project teams.
• Prepare weekly and monthly reports to track schedule and budget performance.
• Support data management using Epoch and other approved tools.
• Share project updates and reports with leaders, stakeholders, and team members.
• Generate, manage, and store project documentation within authorized digital environments.
• Oversee the distribution of digital and physical project deliverables.
• Serve as a central point of coordination between project teams to maintain alignment.
• Support the development and improvement of project processes and procedures alongside project team leads.

Qualifications

Education

• Diploma in Technology, Business Administration, Office Administration, or a related field.

Experience

• 0-2 years of experience in project coordination, administration, or other project-focused work.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with scheduling software such as MS Project or Primavera is an asset.
• CAPM certification—or interest in working toward it is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know—we're happy to help

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities.

Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends