Commercial Property Admin – Scarborough

colliers; Toronto; On-site; CAD 59,000 - 65,000; Full time

Job summary

Colliers, based in Scarborough, Ontario, is seeking a Property Administrator to support the Property Management team. The role focuses on tenant communication, document handling, supplier coordination, and budget support, with an emphasis on accuracy, timeliness, and professional client service.

Ideal candidates bring 1–2 years in commercial real estate or property management, strong MS Office skills, and knowledge of Yardi; accounting basics are a plus.

Qualifications

• A minimum of 1 to 2 years of related work experience.
• Previous experience in commercial real estate or property management is an asset.
• Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Knowledge of Yardi would be considered an asset.
• Basic knowledge of accounting is an asset.
• Ability to communicate clearly and concisely, both orally and in writing.
• Possess strong organizational and time management skills with a demonstrated ability to work both independently and within a team environment.
• Exhibit a high level of professionalism and excellent interpersonal skills.
• Strong relationship-building skills; proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy, quality, or attention to detail.

Responsibilities

• Respond to general day-to-day inquiries from tenants, service providers and contractors.
• Track and distribute lease documents, update the tenant contact list, and prepare welcome packages for new tenants.
• Prepare tenant notices and general correspondence for the Property Manager.
• Assist with obtaining supplier and contractor quotations and tracking contract renewal dates.
• Issue, maintain and track purchase orders as required.
• Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.).
• Coordinate and distribute tenant welcome and move-out packages.
• Attend staff meetings and review invoices.
• Track and coordinate all tenant chargebacks with accounting.
• Work closely with the Property Manager to support budget preparation.
• Prepare monthly property management reports for clients as directed by the Property Manager.
• Maintain the portfolio utility meter database and tenant utility consumption as needed.
• Assist with monthly accounts receivable analysis including rent arrears notifications.
• Coordinate Facility Services staff work hours monthly and payroll chargebacks.
• Coordinate all tenant and building signage with the Property Manager.
• Assist with the arrangement and coordination of special projects.
• Other duties as required.

Skills

Communication skills

Time management

Teamwork

Professionalism

Relationship building

Tools

Word

Excel

PowerPoint

Outlook

Yardi

Job description

Colliers, based in Scarborough, Ontario, is seeking a Property Administrator to support the Property Management team. The role focuses on tenant communication, document handling, supplier coordination, and budget support, with an emphasis on accuracy, timeliness, and professional client service.

Ideal candidates bring 1–2 years in commercial real estate or property management, strong MS Office skills, and knowledge of Yardi; accounting basics are a plus.