Property Administrator (Commercial)

SiteLine Group; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

SiteLine Group seeks an organized Property Administrator to support a portfolio of commercial properties. You will work with property managers, building operators, accounting, tenants, and contractors to handle day-to-day administration.

The role requires initiative, problem solving, and following matters through to completion in a fast-paced environment. Strong communication and accuracy are essential to ensure smooth operations and tenant satisfaction.

Qualifications

• Experience in commercial property administration or real estate administration preferred.
• Strong organizational skills and ability to manage competing priorities.
• Excellent written and verbal communication with strong tenant service.
• Proactive, resourceful, and able to own matters through to completion.
• Experience with accounts receivable, purchase orders, invoices, and property documentation.

Responsibilities

• Respond to tenant and vendor inquiries and coordinate work orders and service requests.
• Manage accounts receivable, tenant accounts, and collections.
• Create and administer purchase orders and coordinate invoice processing and other accounts payable matters.
• Coordinate contractors, building access, inspections, tenant notices, shutdowns, and other property activities.
• Maintain property files, vendor documentation, contracts, insurance certificates, WSIB records, calendars and records.
• Coordinate tenant onboarding, possession, and move-out administration.
• Support property projects, tenant construction, compliance activities, incident response, and portfolio administration.
• Maintain tenant and property information in Yardi, Angus, and other systems.

Skills

Organizational skills

Tenant service

Communications

Proactive ownership

Accounts receivable

Purchase orders

Invoices

Property documentation

Independent worker

Tools

Yardi

Angus

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

SiteLine Property Management is seeking an organized and proactive Property Administrator to support a portfolio of commercial (office and retail) properties. Working closely with property managers, building operators, accounting, tenants, and contractors, you will play an active role in the day-to-day administration of the portfolio.

This role suits someone who takes initiative, investigates issues, anticipates next steps, and follows matters through to completion.

Key Responsibilities

• Respond to tenant and vendor inquiries, and coordinate work orders and service requests.
• Manage accounts receivable, tenant accounts, and collections.
• Create and administer purchase orders, and coordinate invoice processing and other accounts payable matters.
• Coordinate contractors, building access, inspections, tenant notices, shutdowns, and other property activities.
• Maintain property files, vendor documentation, contracts, insurance certificates, WSIB records, calendars, and other records.
• Coordinate tenant onboarding, possession, and move-out administration.
• Support property projects, tenant construction, compliance activities, incident response, and general portfolio administration.
• Maintain tenant and property information in Yardi, Angus, and other property-management systems.

Qualifications

• Experience in commercial property administration, real estate administration, or a related role is preferred.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Professional written and verbal communication skills, with a strong approach to tenant service.
• Proactive, resourceful, and comfortable taking ownership of matters through to completion.
• Experience with accounts receivable, purchase orders, invoices, and property documentation.
• Proficiency with Microsoft Outlook, Word, and Excel; experience with Yardi, Angus, or similar systems is an asset.
• Ability to work independently and collaboratively in a fast-paced environment.

About SiteLine Group

SiteLine Group is a growing, privately held Canadian real estate company, focused on the acquisition and management of multi-family and commercial properties. We take a hands-on approach to asset and property management, with our teams working closely across property management, building operations, accounting, and asset management.