Global Real Estate Office Coordinator

Oxford Properties Group; Toronto; On-site; CAD 48,000 - 58,000; Full time

Benefits offered by this job

Group benefits

Retirement plans

Job summary

Oxford Properties Group in Toronto is seeking an experienced Office Receptionist to be the first contact at the Scarborough Town Centre Management Office, providing high-quality administrative support and managing visitor flow.

You will greet visitors, handle inquiries, assist with room bookings, mail, supplies, and support the management team while maintaining confidentiality. Requires 3+ years in a similar role and a university degree or college diploma.

Qualifications

• 3+ years in a similar higher-level administration role (shopping centre/admin or similar)
• University Degree or College Diploma
• Proficient with Microsoft Office Suite including PowerPoint
• Excellent verbal and written communication skills
• High attention to detail in a fast-paced environment

Responsibilities

• First point of contact for Scarborough Town Centre Management Office visitors
• Provide general administrative support across the organization
• Manage the flow of people through the business and ensure timely, high-quality work
• Greet visitors, determine the nature of their visit and direct them accordingly
• Handle mail, deliveries, and courier logistics and tracking
• Maintain and update telecommunication systems for office and tenant listings
• Assist with office supplies and budget control
• Coordinate board/meeting rooms and food orders, and support room setup
• Input expenses and Basware coding for managers
• Backup for Office Coordinator duties as needed
• Support site initiatives and clerical tasks as assigned

Skills

Office administration

Customer service

Microsoft Office

Communication skills

Detail oriented

Education

University degree or college diploma

Tools

Microsoft Office Suite

PowerPoint

Job description

Oxford Properties Group in Toronto is seeking an experienced Office Receptionist to be the first contact at the Scarborough Town Centre Management Office, providing high-quality administrative support and managing visitor flow.

You will greet visitors, handle inquiries, assist with room bookings, mail, supplies, and support the management team while maintaining confidentiality. Requires 3+ years in a similar role and a university degree or college diploma.