Clinical Faculty Administrative Coordinator

Toronto Metropolitan University; Toronto; Hybrid; CAD 63,000 - 82,000; Full time

Job summary

Toronto Metropolitan University’s School of Medicine is seeking two Clinical Faculty Administrative Coordinators to provide high‑level administrative and operational support to the Clinical & Faculty Affairs unit. The coordinators will help plan and execute clinical faculty recruitment, onboarding, appointments, and engagement activities with discretion.

Reporting to the Director, Clinical Faculty Affairs, they will assist leadership teams, manage confidential information, and collaborate with

Qualifications

• Post-secondary degree in business-related discipline or equivalent is required.
• Minimum of three years of relevant university experience.
• Experience in a senior management support function with high‑level problem‑solving.
• Experience with faculty affairs, recruitment processes, or HR systems is an asset.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Support Director Clinical Faculty Affairs and assist in daily operations.
• Coordinate recruitment, onboarding, appointments, and faculty career management.
• Manage governance logistics, elections, documentation and committee processes.
• Maintain confidential records and systems in line with university policies.
• Liaise with internal and external stakeholders on Clinical Faculty Affairs procedures.

Skills

Executive support

Recruitment coordination

Governance

Records management

Stakeholder liaison

Education

Post-secondary degree (business-related)

Tools

Google Workspace

Microsoft Office

Job description

About Toronto Metropolitan

For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world.

For a more in-depth understanding of our vision, core values and ongoing work, please see our academic plan. TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada. In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

About The School Of Medicine

It’s time to transform medical education. Toronto Metropolitan University’s School of Medicine will be designed from the ground up to shift the paradigm of healthcare delivery and improve the well‑being of individuals, families and communities. With a community-driven, intentionally inclusive approach, the new school will train doctors whose cultural awareness and humility are as crucial as their medical skills.

Led by Dr. Teresa M. Chan, a forward‑thinking educational leader, TMU’s School of Medicine will draw on the university’s commitment to community, equity, and innovation to address rapidly changing healthcare needs. The school will train a new generation of physicians who are ready to learn, to adapt, and ultimately to be agents of change.

The Opportunity

We are hiring two (2) Clinical Faculty Administrative Coordinators to join the School of Medicine team! The Coordinators provide high-level administrative and operational support to the Clinical & Faculty Affairs unit in the School of Medicine. Reporting to the Director, Clinical Faculty Affairs and supporting the Clinical Faculty Affairs leadership team, the Coordinators assist in the efficient planning and execution of all clinical faculty recruitment, administrative functions, operational activities, and clinical faculty engagement. As trusted members of the administrative team, Coordinators research, organize and manage confidential and sensitive information with a high degree of discretion.

Role Responsibilities

• Executive & Departmental Support: Assists the Director Clinical Faculty Affairs with daily operations, policy monitoring, administrative issue resolution, and committee representation.
• Faculty Lifecycle Management: Coordinates recruitment, onboarding, appointments, clinical faculty careers, and performance reviews.
• Governance & Committee Operations: Manages logistics, elections, documentation, and compliance for clinical faculty search, promotion, operational and related committees.
• Records & Systems Administration: Maintains confidential electronic and physical records systems in accordance with university policies and agreements.
• Stakeholder & Advisory Liaison: Serves as the primary contact for internal and external enquiries, advising faculty and staff on university procedures related to Clinical Faculty Affairs.

Qualifications

• Completion of a post‑secondary degree preferably in a business‑related discipline or equivalent education/discipline is required.
• A minimum of three years of relevant work experience within a university environment.
• Experience in a support function as part of a senior management team, involving high‑level problem‑solving skills.
• Previous experience in clinical faculty affairs, faculty affairs, or recruitment processes would be considered an asset.
• Experience with Faculty Management Systems/Human Resources Information systems for creating job postings, managing hiring processes, and calculating salaries would be

considered an asset.

• Knowledge of academic and administrative processes and procedures.
• Experience in financial and budget management, including preparing and monitoring budgets, reconciling accounts, processing invoices, and reporting expenditures.
• Ability to handle confidential and sensitive information with discretion.
• Initiative and motivation.
• Ability to work independently and collaboratively in a fast‑paced and dynamic environment
• Analytical and problem‑solving skills.
• Strong planning, organization and negotiation skills.
• Strong leadership and task management skills.
• Strong decision‑making skills.
• Strong oral and written communications skills.
• Proficient in Google Workspace / Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software.

Additional Information (MAC)

Position Number

20004973 and 20004978

Reports To

Director, Clinical Faculty Affairs

Department

School of Medicine

Employee Group

MAC

Vacancy Type

Term

This is a current vacancy

Work Location

Hybrid

Note: the primary work location for this role is the School of Medicine campus in Brampton.

Start Date

ASAP

End Date

2 years from start date

Hours of Work

36.25

Grade

C41

Salary Scale

$63,182 - $100,928

Hiring Salary Range

$63,182 - $82,055

Posting Date

September 8, 2026

Application Close Date

September 21, 2026

• Qualified MAC employees will be interviewed before members of other employee groups.
• An equivalent combination of education and experience may be considered.
• Applicants who do not meet all of the posted qualifications may, upon the University’s sole discretion, be considered to fill a vacancy on an underfill basis.
• Candidates must have a demonstrated record of dependability/reliability and a commitment to maintain confidentiality.
• We encourage all First Nations, Metis and Inuit peoples or Indigenous peoples of North America, to self‑identify in their applications.
• As part of the selection process, candidates may be required to complete an occupational assessment.
• Applications will only be accepted online through Toronto Metropolitan University’s career site.
• Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.
• We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier‑free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.