Administrative Coordinator

University of Toronto; Toronto; On-site; CAD 68,000 - 87,000; Full time

Job summary

The University of Toronto's Temerty Faculty of Medicine is seeking an Administrative Coordinator for the MD Program Office at St. George campus. You will support the Associate Dean's Office, manage calendars, coordinate events and meetings, draft communications, and assist with reports and resources to ensure smooth operations.

You will display exceptional organization, discretion, and teamwork, handling fluctuating workloads and providing backup across the unit as needed.

Qualifications

• Advanced College Diploma or equivalent experience in an academic/health-care setting.
• Proven front-line customer service experience and ability to manage inquiries.
• Experience updating websites/content management systems and drafting communications.
• Ability to coordinate events, meetings and produce accurate minutes.
• Strong data handling, reporting and administrative process improvement.
• Proficient with Microsoft Office and related tools; adaptable to new tech.

Responsibilities

• Act as the first point of contact for learners, staff and stakeholders.
• Coordinate tasks for projects and strategic initiatives with multiple parties.
• Schedule meetings, prepare agendas, take minutes and manage follow-ups.
• Disseminate information and assist with process documentation and resources.
• Handle event logistics including catering and expense management.
• Draft and edit routine documents, newsletters and brochures.
• Collate data for reports and maintain information on digital platforms.

Skills

Customer service

Project coordination

Event coordination

Communication skills

Time management

Team player

Discretion

Education

Advanced College Diploma

Tools

Microsoft Office

PowerPoint

Outlook

Excel

SharePoint

Copilot

Adobe Acrobat

Survey software

Job description

Administrative Coordinator

Date Posted: 09/04/2026

Req ID: 50092

Faculty/Division: Temerty Faculty of Medicine

Department: Office of the Associate Dean, MD Program

Campus: St. George (Downtown Toronto)

Position Number: 00043286

Existing Vacancy: Yes

Description

About us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Administrative Coordinator, you will support the Office of the Associate Dean, MD Program by acting as the first point of contact for learners, education leaders, staff and other stakeholders. You will provide administrative support by managing calendars, organizing and supporting events and meetings, drafting a range of communications, and supporting the creation of reports and other resources. You will draw upon your superior organizational, interpersonal and anticipatory skills to provide proactive support and ensure the effective and efficient operation of the Office.

Your responsibilities will include

• Acting as the first point of contact for general enquiries
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating meeting schedules, agendas, materials, action and follow-up items, including resolving scheduling conflicts, taking minutes and scheduling committee meetings
• Disseminating program and/or service information, providing detailed information on processes
• Determining logistical details for events
• Writing routine documents, editing content for style and tone along with editing content for brochures, newsletters, websites; proofreading and fact checking content
• Collating and organizing data for various reports and maintaining information on digital platforms

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years’ of relevant administrative experience working within an academic and/or health care setting
• Demonstrated front-line customer service experience, including experience serving as first point of contact, screening incoming inquiries and scheduling appointments
• Experience coordinating projects/initiatives and managing priorities
• Experience supporting executive committees and writing professional and accurate minutes
• Experience independently drafting correspondence and communications
• Experience updating and maintaining website content using content management systems
• Experience coordinating events (in person and/or virtual) including arranging catering and handling expenses
• Experience managing data and generating reports
• Experience maintaining and updating administrative processes
• Proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel, Sharepoint and Copilot), Adobe Acrobat, survey software, as well as the ability to adapt to and learn new technologies
• Demonstrated ability to work with a fluctuating workload and to provide backup to a wide variety of positions within the unit
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
• Exceptional interpersonal and communication skills, both verbal and written
• Ability to problem solve and deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of quality and accuracy

To be successful in this role you will be

• Approachable
• Efficient
• Organized
• Problem solver
• Team player

Closing Date

09/15/2026, 11:59PM ET

Employee Group

USW

Appointment Type

Budget - Continuing

Schedule

Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category

Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

Job Segment

Developer, Sharepoint, Rehabilitation, Writing, Proofreading, Technology, Healthcare, Creative