Clinic Administrative Assistant: Front Desk & Data Entry

House of Friendship of Kitchener; Southwestern Ontario; On-site; CAD 30,000 - 33,000; Part time

Benefits offered by this job

Paid personal days

Vacation pay

Employee Assistance Program

Group pension plan / RRSP / TFSA

Job summary

House of Friendship in Southwestern Ontario is seeking a part-time Administrative Assistant to manage clinic flow, appointments, and communications. You will be the central contact for participants, medical providers and partners, handling front-line reception, clerical tasks and data entry with strict confidentiality.

The role requires a Grade 12 and post-secondary admin training, with 1 year of experience.

Qualifications

• Minimum Grade 12 education is required.
• Post-secondary certificate or diploma in office administration preferred.
• 1 year previous experience in office administration.
• Advanced experience with MS Office products.
• Knowledge of addiction issues and related community resources.

Responsibilities

• Provide front-line reception to participants, visitors, and via email/phone.
• Perform clerical support to program staff and leadership.
• Complete data entry and updates using online and internal systems.
• Maintain confidentiality per PHIPA and agency policies.
• Organize and maintain electronic and paper files.
• Liaise with pharmacies and doctors for medication ordering and deliveries.
• Assist with creation/distribution of program materials and contact lists.
• Monitor office supplies and manage petty cash and invoices.
• Support with program promotions and special events.
• Participate in supervision, meetings and training.

Skills

Reception

Clerical support

Data entry

PHIPA knowledge

Communication skills

Independent work

Team collaboration

Anti-racism approach

Record keeping

Privacy awareness

Education

Grade 12 education

Office administration diploma

Tools

MS Office

Internal systems

Job description

House of Friendship in Southwestern Ontario is seeking a part-time Administrative Assistant to manage clinic flow, appointments, and communications. You will be the central contact for participants, medical providers and partners, handling front-line reception, clerical tasks and data entry with strict confidentiality.

The role requires a Grade 12 and post-secondary admin training, with 1 year of experience.