Client-Facing Front Desk Administrator - Stable Onsite Role

Aplin; Markham; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Health and dental benefits

3 weeks vacation plus office closure

Close-knit team environment

Long-term opportunity

Job summary

Aplin in Markham, ON is seeking a professional Receptionist / Front Desk Administrator to support daily operations. The role emphasizes being the welcoming face of a boutique wealth management practice and delivering exceptional client service in a small, close-knit team.

You will manage front desk duties, coordinate calendars and meetings, handle calls and emails, and provide general administrative support to ensure a polished, organized office environment.

Qualifications

• 5+ years of experience in reception or front desk roles in a professional office.
• Proven ability to provide high-level client service and maintain discretion.
• Strong communication, organization, and time-management skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and email management.

Responsibilities

• Serve as the first point of contact for clients and visitors, delivering a warm, professional experience.
• Answer calls, manage emails, and direct inquiries appropriately.
• Coordinate calendars, appointments, and client meeting preparations.
• Prepare meeting rooms and ensure a presentable reception area and office.
• Provide general admin support, including filing, scanning, printing, and data entry.
• Maintain organized records and assist with updating internal databases.
• Manage mail, couriers, and office supplies; assist with opening/closing duties.
• Handle confidential information with professionalism and discretion.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Tools

Outlook

Word

Excel

Job description

Aplin in Markham, ON is seeking a professional Receptionist / Front Desk Administrator to support daily operations. The role emphasizes being the welcoming face of a boutique wealth management practice and delivering exceptional client service in a small, close-knit team.

You will manage front desk duties, coordinate calendars and meetings, handle calls and emails, and provide general administrative support to ensure a polished, organized office environment.