Senior Office & Front Desk Administrator

Baylis Medical Technologies Inc.; Mississauga; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Shuttle service + transit subsidies

Volunteer day for community causes

Tuition reimbursement

Health Spending Account (HSA)

On-site training and workshops

Employee clubs and activities

Job summary

Baylis Medical Technologies Inc. is seeking a hands-on Office Administrator to manage front desk operations, support office flow, and coordinate day-to-day activities across multiple sites in Mississauga.

You will handle guest reception, calls, and inquiries with a professional demeanor, while assisting with meetings, supplies, and general admin tasks. The role emphasizes strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Completion of post-secondary education in Business Administration or a related field.
• 3 to 5 years of experience in office administration or a similar role.
• Experience supporting expense submissions and familiarity with expense management systems such as SAP Concur.
• Strong organizational and time management skills.
• Professional, approachable, and service-oriented.
• Strong communication skills across all levels.
• Proficiency in Microsoft Office.
• Ability to manage multiple priorities and follow through independently.
• High attention to detail.

Responsibilities

• Greet employees, visitors, and vendors and direct them as appropriate.
• Manage incoming calls, messages, and general inquiries.
• Maintain a professional, organized, and welcoming front desk and office environment.
• Support visitor access and coordination for overall office flow.
• Coordinate meeting room bookings, setup, and readiness.
• Manage office supplies, kitchens, and shared spaces to ensure they are stocked and organized.
• Support day-to-day office flow and maintain common areas.
• Log and follow up on building-related requests with Facilities.
• Assist with workspace setup for new hires and internal moves.
• Support the Office Manager and on-site leadership with meeting logistics.
• Support preparation and submission of leadership expenses through the expense system.
• Assist with petty cash tracking and basic reconciliation.
• Coordinate incoming and outgoing mail, including internal distribution between buildings.
• Support onboarding logistics at the site level (workspace setup, coordination).
• Coordinate CEO/new hire welcome meeting logistics and invitations.
• Maintain and update digital signage (e.g., new hires, announcements, headshots).
• Support the Office Manager with corporate events.
• Maintain and update building access (e.g., access cards, guest passes).
• Support office security processes in coordination with Facilities and IT.
• Maintain accurate records related to access and security systems.

Skills

Front desk experience

Customer service

Communication skills

Organizational skills

Time management

Multitasking

Problem solving

Attention to detail

Professional demeanor

Education

Post-secondary education in Business Administration or related field

Tools

SAP Concur

Microsoft Office

Job description

Baylis Medical Technologies Inc. is seeking a hands-on Office Administrator to manage front desk operations, support office flow, and coordinate day-to-day activities across multiple sites in Mississauga.

You will handle guest reception, calls, and inquiries with a professional demeanor, while assisting with meetings, supplies, and general admin tasks. The role emphasizes strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced