Clerical Spare

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Parksville; On-site; CAD 25,000 - 36,000; Full time

Job summary

Qualicum School District is seeking a Clerical Spare / On Call Casual to provide relief clerical support at schools and departments. The role reports to the site supervisor and includes switchboard and reception duties, general office tasks, ordering supplies, typing correspondence and reports, and basic bookkeeping.

Candidates should have a high school diploma (or equivalent) and, ideally, an office administration credential or at least six months of related experience.

Qualifications

• High school graduation or certificate equivalent.
• A diploma in office administration or related course work, or a minimum of six months experience performing similar duties.
• Competence using current district word processing software to an intermediate level and the current district spreadsheet software to an introductory level as demonstrated by successful completion of appropriate courses at a recognized institution.
• Keyboarding speed of 50 cwpm.
• Ability to operate standard office equipment, follow oral instructions, and work with a minimum of supervision.
• Good interpersonal skills.

Responsibilities

• Performs switchboard and reception duties.
• Performs general office duties including filing, ordering supplies, and typing correspondence and reports.
• Performs general bookkeeping duties including bank deposits, petty cash, receipts and cheques.
• Performs clerical duties for libraries as instructed by the librarian or supervisor.
• Receives and distributes mail.
• May use specialized computer programs as requested.
• Performs other job related duties.

Skills

Word processing

Spreadsheet

Typing speed

Independent worker

Interpersonal skills

Instruction following

Education

High school diploma or certificate

Office administration diploma or related coursework

Job description

About Qualicum School District

Qualicum School District is centrally situated on east Vancouver Island and covers the area of Nanoose Bay to Bowser and spans from Errington across the Strait of Georgia to Lasqueti Island. We serve a student population of approximately 4700 students. Qualicum School District consists of eight elementary schools (Grades K-7), two secondary schools (Grade 8-12), an alternate school (PASS/Woodwinds) and a Distributed Learning program to support home-learning families called the Collaborative Education Alternative Program (CEAP). False Bay School on Lasqueti Island is entirely off-grid with an immense solar project recently completed. Qualicum School District also embraces many community organizations through various school programs. The area’s natural beauty, never-ending beaches, mild climate and small-town charm make it a popular tourist destination and a great opportunity to have a career in paradise.

JOB TITLE: Clerical Spare / On Call Casual

JOB FUNCTION: An employee in this classification performs a variety of clerical services on a relief basis to schools and various departments.

REPORTING TO: Supervisor at the work site.

ILLUSTRATIVE EXAMPLES OF WORK:

• 1. Performs switchboard and reception duties.
• 2. Performs general office duties including filing, ordering supplies, and typing correspondence and reports.
• 3. Performs general bookkeeping duties including bank deposits, petty cash, receipts and cheques.
• 4. Performs clerical duties for libraries as instructed by the librarian or supervisor.
• 5. Receives and distributes mail.
• 6. May use specialized computer programs as requested.
• 7. Performs other job related duties.

REQUIRED ABILITIES AND QUALIFICATIONS:

• 1. High school graduation or certificate equivalent.
• 2. A diploma in office administration or related course work, or a minimum of six months experience performing similar duties.
• 3. Competence using current district word processing software to an intermediate level and the current district spreadsheet software to an introductory level as demonstrated by successful completion of appropriate courses at a recognized institution.
• 4. Keyboarding speed of 50 cwpm.
• 5. Ability to operate standard office equipment, follow oral instructions, and work with a minimum of supervision.
• 6. Good interpersonal skills.

ADDITIONAL INFORMATION:

This position has no guarantee of hours.Spares shall make themselves available for calls from the dispatch clerk between 6:45am - 8:45am Monday and Friday. Spares are called in rotational order for dispatch.

Successful applicants must successfully complete an Authorization for Criminal Records Search pursuant to the Criminal Records Review Act every 5 years.

For further information please contact Denise Kinney, Human Resources Assistant at 250 954 3069 or [e-mail]. We thank all applicants for their interest, however, only those selected for interviews will be contacted.