Civil Office & Project Support Assistant

EBC Inc.; Mississauga; On-site; CAD 60,000 - 105,000; Full time

Benefits offered by this job

4 weeks annual vacation

Flexible group insurance program upon‑

Group RRSP with employer DPSP

24‑hour access to a virtual doctor

Training and development programs

Employee assistance program

Job summary

EBC Inc. in Mississauga is seeking an Administrative Assistant to provide administrative and organizational support to the Civil Group, ensuring efficient day-to-day operations.

You will coordinate processes, manage correspondence, and assist with purchasing, accounting and travel arrangements. Responsibilities span office management, vendor liaison, PO processing, and records maintenance, with collaboration across the Civil Group to sustain a professional, productive workplace.

Qualifications

• Post-secondary education in business administration or related field.
• 1–2 years of experience in a similar role, preferably in construction.
• Excellent command of Microsoft Office Suite and Outlook.
• Knowledge of the construction industry.
• Experience managing office facilities.
• Knowledge of purchasing processes.

Responsibilities

• Oversee day-to-day operations of the office.
• Primary contact for office inquiries.
• Coordinate office maintenance, repairs, and vendor relations.
• Manage incoming mail, deliveries, and office correspondence.
• Organize meetings, office events, and travel as required.
• Process and track purchase orders; maintain inventory.
• Support accounts payable and accounts receivable activities.
• Maintain accurate financial and administrative records.
• Coordinate with Finance regarding payments and invoicing.
• Prepare reports, correspondence, and other documents.
• Assist leadership with scheduling, travel arrangements, and special projects.

Skills

Strong organizational skills

Proactive and resourceful

Attention to accuracy

Professional and approachable

Adaptable and flexible

Strong problem-solving skills

Bilingualism (French and English) an资产

Education

Post-secondary Education in Business Administration or related program

Tools

Microsoft Office Suite

Outlook

Job description

EBC Inc. in Mississauga is seeking an Administrative Assistant to provide administrative and organizational support to the Civil Group, ensuring efficient day-to-day operations.

You will coordinate processes, manage correspondence, and assist with purchasing, accounting and travel arrangements. Responsibilities span office management, vendor liaison, PO processing, and records maintenance, with collaboration across the Civil Group to sustain a professional, productive workplace.