Front Desk & Admin Coordinator

Zohorecruit; Ottawa; On-site; CAD 45,000 - 75,000; Full time

Benefits offered by this job

4 weeks vacation

Group health & dental insurance

RRSP with employer contribution

DPSP

Telemedicine

Training and development programs

Employee assistance program

Active social club

Job summary

EBC Inc. in Ottawa, Ontario is seeking a highly organized Receptionist and Administrative Assistant to support office operations and coordinate front-desk activities.

The role combines reception duties with administrative tasks in a fast-paced construction-focused environment. The ideal candidate will have a college diploma, 2+ years in a similar role, excellent English communication (French is a plus), and proficiency in Microsoft Office.

Qualifications

• College diploma or equivalent; additional certification in office administration is a plus.
• Minimum 2 yrs experience in similar role.
• Proven experience as an office assistant or receptionist, ideally in a similar office setting.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); MS Teams.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Responsibilities

• Greet and welcome visitors, clients, and employees in a friendly and professional manner.
• Manage visitor security logs and ensure all visitors follow office security protocols.
• Handle incoming and outgoing mail and packages, distributing them to the correct personnel.
• Maintain the front office area, kitchen and boardrooms ensuring it is neat, organized, and always welcoming.
• Answer and direct incoming telephone calls and respond to general inquiries.
• Monitor and maintain the reception area, kitchen, boardrooms, and other shared office spaces to ensure they are clean, organized, and appropriately stocked.
• Perform general office administrative duties to assist Office Coordinator and other members of the office team.
• Assist with scheduling meetings and appointments, coordinating conference room bookings.
• Prepare and maintain office supplies inventory; order supplies when necessary.
• Prepare and send correspondence, memos, and reports as required.
• Support with employee onboarding and documentation as needed.
• Manage office equipment, ensuring all systems are operational and coordinating maintenance when required.
• Assist with data entry, filing, document organization, and maintaining accurate office records.
• Assist with printing, scanning, photocopying, document preparation, and other day-to-day administrative tasks.
• Assist with updating SharePoint access, files, and information.
• Assist with distribution of internal communications, office announcements, and information.
• Perform other duties as assigned by the Office coordinator.
• Ensure the confidentiality and security of office documents and files.
• Assist with organizing office events, meetings, and team-building activities.

Skills

Communication skills

Bilingual English/French

MS Office proficiency

Organization & time management

Customer service

Discretion/Confidentiality

Teamwork

Education

College diploma

Office administration certification

Tools

MS Office Suite

MS Teams

Job description

EBC Inc. in Ottawa, Ontario is seeking a highly organized Receptionist and Administrative Assistant to support office operations and coordinate front-desk activities.

The role combines reception duties with administrative tasks in a fast-paced construction-focused environment. The ideal candidate will have a college diploma, 2+ years in a similar role, excellent English communication (French is a plus), and proficiency in Microsoft Office.