Chamber Operations & Events Coordinator

Autism Services; Canada; On-site; CAD 42,000 - 54,000; Full time

Job summary

Moose Jaw & District Chamber of Commerce Inc. invites applications for a Reception & Administrative Support role. You will greet visitors, handle calls, schedule appointments, process payments, and manage general office duties.

You’ll also perform bookkeeping with Sage 50, maintain the website and social media, assist with events (luncheons, breakfasts, AGM, golf), support the board and membership administration, and draft communications while safeguarding confidentiality.

Qualifications

• Post-secondary education in business, administration, or equivalent relevant experience.
• 3-5 years of experience in an executive assistant or office administration role.
• Advanced proficiency in Microsoft Office Suite.
• Experience with accounting software (Sage 50 preferred).
• Strong written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• High attention to detail and problem-solving skills.
• Ability to work independently and maintain confidentiality.
• Experience in website and social media management is an asset.
• Experience in membership database.
• Experience in creating surveys.

Responsibilities

• Greet and assist visitors
• Handle incoming calls and general office duties
• Schedule and direct appointments
• Payment processing
• Perform bookkeeping duties using Sage 50 accounting software
• Update and maintain Chamber website and social media accounts
• Assist with planning and execution of Chamber events including luncheons, breakfasts, award ceremonies, golf tournament, and AGM
• Book venues, coordinate setup requirements
• Handle registrations and promotions
• Sponsorship letters
• Prepare meeting packages and reports
• Record and distribute meeting minutes
• Assist with recruitment and retention of members
• Prepare and update new member packages
• Maintain member information in ChamberMaster, accounting software, and email distribution lists
• Create and distribute mass emails to membership
• Draft correspondence and business communications
• Manage calendars and coordinate meetings
• Sign Certificates of Origin
• Handle boardroom rentals
• Provide administrative support to the CEO and Board of Directors as needed
• Undertake other responsibilities as assigned

Skills

Microsoft Office

Communication

Organization

Time management

Confidentiality

Detail oriented

Independent work

Education

Post-secondary education in business/administration or equivalent

Tools

Sage 50

ChamberMaster

Job description

Moose Jaw & District Chamber of Commerce Inc. invites applications for a Reception & Administrative Support role. You will greet visitors, handle calls, schedule appointments, process payments, and manage general office duties.

You’ll also perform bookkeeping with Sage 50, maintain the website and social media, assist with events (luncheons, breakfasts, AGM, golf), support the board and membership administration, and draft communications while safeguarding confidentiality.