Office Administrator

Autismservices; Moose Jaw; On-site; CAD 40,000 - 60,000; Full time

Job summary

Autismservices is seeking a motivated individual for the role of Reception & Administrative Support in Moose Jaw. This full-time, permanent position requires 3-5 years of experience in office administration and advanced proficiency in Microsoft Office Suite. The role includes greeting visitors, managing calls, and performing bookkeeping tasks. Candidates should have post-secondary education in business or administration and strong organizational skills.

The position offers the opportunity to be part of a dynamic team in a community-focused organization.

Qualifications

• Completed at least some post-secondary education.
• 3-5 years of experience in an executive assistant or office administration role.
• Experience in managing calendars and coordinating meetings.

Responsibilities

• Greet and assist visitors, handle incoming calls.
• Perform bookkeeping duties using Sage 50 accounting software.
• Update and maintain Chamber website and social media accounts.
• Assist with planning and execution of Chamber events.
• Prepare meeting packages and reports to support the board.

Skills

Advanced proficiency in Microsoft Office Suite

Experience with accounting software (Sage 50 preferred)

Strong written and verbal communication skills

Excellent organizational, time management, and multitasking abilities

High attention to detail

Experience in website and social media management

Experience in membership database

Education

Post-secondary education in business or administration

Tools

Sage 50 accounting software

Microsoft Office Suite

Job description

Moose Jaw & District Chamber of Commerce Inc.

Wage/Salary Info:

to be negotiated

Posted Date:

26-Jun-2026

Location:

MOOSE JAW

# of Positions:

1

Employment Terms:

Full-Time

Length of Employment:

permanent (30-40 hours)

Education:

Completed at least some post-secondary

Experience:

3-5 Years

Apply By Date:

06-Jul-2026

How To Apply?:

Please submit your resume, cover letter and 3 references to:[e-mail]

Application Information

Employer Name:

Moose Jaw & District Chamber of Commerce Inc.

Employer Address:

88 SASKATCHEWAN ST E

MOOSE JAW,SK

CANADA

S6H 0V4

Reception & Administrative Support

• Greet and assist visitors
• Handle incoming calls and general office duties
• Schedule and direct appointments
• Payment processing

Bookkeeping

• Perform bookkeeping duties using Sage 50 accounting software

Website & Social Media

• Update and maintain Chamber website and social media accounts

Event Coordination

• Assist with planning and execution of Chamber events including luncheons, breakfasts, award ceremonies, golf tournament, and AGM
• Book venues, coordinate setup requirements
• Handle registrations and promotions
• Sponsorship letters

Board Support

• Prepare meeting packages and reports
• Record and distribute meeting minutes

Membership Administration

• Assist with recruitment and retention of members
• Prepare and update new member packages
• Maintain member information in ChamberMaster, accounting software, and email distribution lists

Communication

• Create and distribute mass emails to membership
• Draft correspondence and business communications

Other Duties

• Manage calendars and coordinate meetings
• Sign Certificates of Origin
• Handle boardroom rentals
• Provide administrative support to the CEO and Board of Directors as needed
• Undertake other responsibilities as assigned

Qualifications & Skills

• Post-secondary education in business, administration, or equivalent relevant experience
• 3-5 years of experience in an executive assistant or office administration role
• Advanced proficiency in Microsoft Office Suite
• Experience with accounting software (Sage 50 preferred)
• Strong written and verbal communication skills
• Excellent organizational, time management, and multitasking abilities
• High attention to detail and problem-solving skills
• Ability to work independently and maintain confidentiality
• Experience in website and social media management is an asset
• Experience in membership database
• Experience in creating surveys