Office Manager - Fire Department

Autism Services; Moose Jaw; On-site; CAD 45,000 - 65,000; Full time

Job summary

City of Moose Jaw is seeking an administrative leader to support the Moose Jaw Fire Department with confidential and efficient office management. The role oversees payroll, budgeting, records, and policy administration while coordinating meetings and records.

Ideal candidates will have a Diploma in Office Administration, 3+ years of admin/office management experience, and strong Microsoft Office skills, with Saskatchewan drivers licence.

Qualifications

• Diploma in Office Administration, Business Administration, or a related field.
• Three years of progressively responsible administrative or office management experience would be an asset.
• Experience with payroll, budgeting, records management, and confidential administrative functions.
• Municipal, emergency services, or unionized environment experience is considered an asset.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office applications.
• Strong attention to detail, discretion, and professionalism.
• Knowledge of administrative, payroll, purchasing, and records management practices.
• Ability to interpret policies, procedures, and collective agreements.
• Valid Saskatchewan Class 5 Driver's Licence.

Responsibilities

• Coordinate payroll, attendance tracking, vacation and leave records.
• Assist with departmental budgets, business planning, and financial administration.
• Prepare confidential correspondence, reports, and departmental records.
• Support administration of policies, procedures, and collective agreements.
• Coordinate meetings, agendas, minutes, and records.
• Assist with emergency management and social services planning activities.
• Review incident reports and maintain departmental records systems.
• Coordinate office procurement, travel arrangements, and administrative assets.
• Provide customer service and reception support.
• Support office security, workplace safety, and other administrative functions.
• Participate as a member of the Fire Department Management Team.

Skills

Organizational skills

Time management

Discretion and professionalism

Education

Diploma in Office Administration or related field

Tools

Microsoft Office

Job description

Join our team and help support the critical work of the Moose Jaw Fire Department through professional, confidential, and efficient administrative leadership.

Key Responsibilities

• Coordinate payroll, attendance tracking, vacation and leave records.
• Assist with departmental budgets, business planning, and financial administration.
• Prepare confidential correspondence, reports, and departmental records.
• Support administration of policies, procedures, and collective agreements.
• Coordinate meetings, agendas, minutes, and records.
• Assist with emergency management and social services planning activities.
• Review incident reports and maintain departmental records systems.
• Coordinate office procurement, travel arrangements, and administrative assets.
• Provide customer service and reception support.
• Support office security, workplace safety, and other administrative functions.
• Participate as a member of the Fire Department Management Team.

Qualifications

• Diploma in Office Administration, Business Administration, or a related field.
• Three (3) years of progressively responsible administrative or office management experience would be an asset.
• Experience with payroll, budgeting, records management, and confidential administrative functions.
• Municipal, emergency services, or unionized environment experience is considered an asset.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office applications.
• Strong attention to detail, discretion, and professionalism.
• Knowledge of administrative, payroll, purchasing, and records management practices.
• Ability to interpret policies, procedures, and collective agreements.
• Valid Saskatchewan Class 5 Driver's Licence.
• Equivalent combinations of education and experience may be considered.

A more detailed description can be found at City of Moose Jaw Careers website.