Casual Secretary

York Region District School Board; Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established educational institution seeks a Casual Secretary to provide essential clerical support. The role involves managing records, assisting with student information, and maintaining efficient office operations. The ideal candidate will have a high school diploma and at least one year of relevant experience. Join a collaborative environment dedicated to student achievement and community enrichment. This position offers a chance to make a positive impact in a vibrant educational setting, supporting students and staff alike. If you are organized, detail-oriented, and passionate about contributing to the educational community, we encourage you to apply.

Qualifications

• High school diploma or equivalent required.
• 1+ years of recent, related work experience preferred.

Responsibilities

• Provide clerical support and manage school records efficiently.
• Assist with student information and health records management.
• Handle reception duties and maintain inventory records.

Skills

Clerical Support

Records Management

Communication Skills

Time Management

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Online Portals

Job description

Job Title: Casual Secretary

Job Type: Required to be available to work a minimum of three (3) days per week.

Salary: $23.44 per hour

Start Date: August 12, 2024

Date Posted: May 31, 2024

Closing Date: June 30, 2024 at 4:00 PM

Who We Are: The Kawartha Pine Ridge District School Board (KPR) offers a world-class education for approximately 34,000 students in 87 schools. Spanning over 7,000 square kilometers, across diverse rural and urban communities in southeastern Ontario, KPR serves the Municipality of Clarington, Northumberland and Peterborough Counties, and City of Quinte West / Murray Ward. The Board is situated on the traditional territory of the Michi Saagiig Anishinaabeg people, serving three vibrant Indigenous communities which include Alderville First Nation, Curve Lake First Nation and Hiawatha First Nation. Today, the Kawartha Pine Ridge school district is home to many First Nations, Métis and Inuit peoples and we acknowledge the contributions and accomplishments of all Indigenous people across Turtle Island, current and throughout history. All positions in the Kawartha Pine Ridge District School Board support the school’s priority of student achievement and the Board's mission to educate our students to excel in learning, to succeed in life and to enrich our communities.

Main Responsibilities:

1. Provide, assign and monitor secretarial/clerical support and services to the school.
2. Perform clerical duties either electronically or on paper for the school, including records management, updating manuals, filing, maintaining administrative confidential files and preparing correspondence, reports, minutes, agendas, calendars, newsletters and various other documents.
3. Complete and verify absence reports, time sheets, and other HR related documents electronically and on paper.
4. Create and maintain student information, registration and Ontario Student Record files including O.S.O.R. cards and responding to requests for information or transfer of records.
5. Maintain, reconcile and report on petty cash, school bank account and school budget records.
6. Prepare and track requisitions (purchase and warehouse); receive, verify and ensure delivery of purchased items, stock and monitor office supplies and equipment requisitioning and repairs of equipment, with some minor troubleshooting.
7. Maintain inventory records of school furnishings and equipment.
8. Provide reception services for school receiving calls and/or visitors, contacting parent(s)/guardian(s) as required, meeting needs of students coming into the office, delivering messages/information to persons in the school and processing incoming and outgoing mail.
9. Record and store medication for students, maintain and update student health information.
10. Assist with arranging transportation of students including arranging daily pickup and drop offs for off-site events/trips and all required paperwork and reporting.
11. Prepare report card database, create teacher 'take home' disks, importing student data and printing report cards.
12. Perform other duties as may be assigned by the School Principal.

Qualifications:

1. High school diploma or equivalent.
2. At least one (1) year of recent, related work experience.

Recruitment Process: Successful applicants will be invited to participate in our assessment taking place on June 20, as well as July 5 & 9. Applicants who receive an advanced score on the assessment will be offered an opportunity to interview. Interviews will be taking place July 15 & 16. Those who are successful in the interview will have the start date of August 12. The mandatory training dates for this position are taking place from August 12 – August 19. This onboarding is a requirement for the position and is not offered on a regular basis. The expectation is that you will be available in person for these dates.

How to Apply: Interested applicants are invited to submit a cover letter and resume through our online portal, Apply to Education (ATE), by the closing date to be considered for this opportunity. If you have any questions regarding this position, please reach out to [emailprotected] to discuss further. We thank you for your application and your interest in working at Kawartha Pine Ridge District School Board, at this time, we will only be contacting candidates who are selected to move forward in the recruitment process.

Our Commitment: Kawartha Pine Ridge District School Board is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse backgrounds and lived experiences as a member of a marginalized group, including but not limited to: First Nations, Métis and Inuit peoples, and all other Indigenous peoples; Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; Persons with visible and/or invisible (physical and/or mental) disabilities; Persons who identify as women; and Persons of marginalized sexual orientations, gender identities, and gender expressions. Kawartha Pine Ridge District School Board is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs. Kawartha Pine Ridge District School Board is an Equal Opportunity Employer. For more information about what this means in our organization, please refer to our website at (see "Careers" section).

Please note that a Police Record Check is required of all individuals hired by the Kawartha Pine Ridge District School Board as a condition of employment.