Unit Secretary - Labour & Delivery, C ( J1224-0776)

CGI Njoyn; Old Toronto; On-site; CAD 30,000 - 60,000; Part time

Job summary

Join a forward-thinking hospital where your administrative skills can shine! As a Unit Secretary in the Labour & Delivery Unit, you will play a vital role in ensuring smooth operations and excellent patient care. Your responsibilities will include managing communications, coordinating activities, and supporting clinicians in a fast-paced environment. This position not only offers the chance to work with a dynamic healthcare team but also contributes to a culture of excellence and innovation in patient-centered care. If you thrive in a challenging environment and are passionate about making a difference, this is the perfect opportunity for you.

Benefits

Pay in lieu of benefits

Vacation pay

Hospital Pension Plan

Qualifications

• High school diploma required with medical office assistant experience preferred.
• Proficiency in Microsoft Office and medical transcription skills are essential.

Responsibilities

• Provide administrative support for the Labour & Delivery Unit.
• Coordinate communication and manage unit supplies and services.
• Transcribe orders and maintain patient-related information.

Skills

Effective communication skills

Critical thinking

Problem-solving skills

Medical transcription

Typing speed of 45 w.p.m

Education

Grade XII diploma

Medical office assistant certificate

Medical terminology course

Tools

Microsoft Office

Job description

Unit Secretary - Labour & Delivery, C ( J1224-0776)

Job Number: J1224-0776

Job Title: Unit Secretary - Labour & Delivery, C ( J1224-0776)

Job Type: Casual

Contract Duration: 12 months

Location:

Date Posted: December 31, 2024

Closing Date: January 31, 2025

Salary: $29.65 - $34.33/Hour

FTE: 0.0

Program/Area: L & D

Reporting Title: Clinical Team Manager

Union:

Shifts:

Shift Duration: 8's

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first-generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing! At North York General, our team is making a world of difference.

Position Summary

Unit Secretary, Labour & Delivery
Your goal in this position is to perform administrative, secretarial and receptionist support for the Labour & Delivery Unit, in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem-solving skills, and embrace the challenge of prioritizing work demands in a fast-paced and stressful environment. This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, and learners.

On a practical level, you will

• Communicate with staff, patients, families, internal and external parties
• Accept, coordinate and triage telephone calls and inquiries and process them in an appropriate and timely manner
• Coordinate various interdepartmental activities and requests such as transportation of patients for tests, discharges and services required on the unit
• Assume responsibility for identification and advancement of issues and concerns with the Unit Administrator or Coordinator in a time-sensitive manner
• Compile and disseminate material/documents related to Program activity
• Maintain attendance/time reporting information and arrange appropriate relief including agencies
• Transcribe physicians' written orders in an appropriate and timely manner
• Process online orders, notify appropriate staff, and specific departments as required
• Support clinicians with system order entry functions
• Process requisitions as required (blood work, CT, etc.), maintain documentation and follow up on outstanding information (e.g., test results, follow-up appointments)
• Maintain organization of admissions, discharges, outstanding orders and patient-related information including kardex and medication information
• Dismantle charts and enter information electronically as required
• Prepare statistics, reports and discharge instructions
• Photocopy, prioritize and process information as required
• Manage unit supplies, services and repair needs

Qualifications

• Grade XII (high school) diploma
• A medical office assistant certificate or minimum one year comparable office experience with medical orientation
• Medical terminology course preferred
• Accurate minimum typing speed of 45 w.p.m
• Proficiency in Microsoft Office including; Word, Excel, and PowerPoint
• Ability to perform medical transcription

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Casual position with 8-hour shifts, days, evenings, and nights, including weekends in the Labour and Delivery unit. We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

How to Apply

Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.