Branch Coordinator

Leavitt Industrial Group; Nanaimo; Presencial; CAD 54 000 - 66 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Company paid medical health care plan

Dental plan, vision plan, and Rx drug

Annual health care spending account

RRSP matching

Sick leave plan - 100% employer paid

Employee assistance programs

Resumo da oferta

Leavitt Machinery in Nanaimo, British Columbia, is seeking a Branch Coordinator to welcome visitors, assist staff, and handle a range of administrative tasks in a fast-paced, safety-conscious environment.

You will manage reception, process POs, coordinate shipments and service dispatches, maintain ERP data, and support departments with expense reporting and office operations. This onsite role offers competitive pay and benefits.

Qualificações

• Two years of administrative or coordination experience.
• Experience with SAP, Ariba, or similar ERP systems is highly desirable.
• Strong MS Office proficiency (Word, Excel, Outlook).
• High accuracy, attention to detail, and meeting deadlines.
• Strong organizational and multitasking abilities.
• Polished interpersonal and customer-facing skills.

Responsabilidades

• Manage branch reception duties, answer calls, greet visitors.
• Process inbound/outbound purchase orders reconciliation.
• Track purchase orders and shipments; coordinate interoffice mail.
• Coordinate service dispatchers with technicians.
• Enter and update customer/equipment data in ERP.
• Order and maintain office supplies and marketing items.
• Prepare expense reports and provide admin support to all departments.
• Act as safety captain and ensure safety records.
• Shipping and receiving duties.

Conhecimentos

Administrative experience

Coordination skills

Communication skills

Organizational skills

Team player

Ferramentas

SAP

Ariba

MS Office

Descrição da oferta de emprego

We put a high premium on the kind of people who dig the details and have the skills to orchestrate them to perfection, especially in a high-energy environment. When carried out well, these core values define our continual success.

About Us

Driven by purpose. Lifted by people.

At Leavitt Industrial Group, we believe that success is built on the strength of our people. When you join our team, you’re not just taking a job. You’re launching a rewarding and meaningful career path with endless opportunities for development.

Whether you’re an emerging talent or an industry veteran, we provide the support, mentorship, and resources to help you excel at every stage of your career. At Leavitt Industrial Group, your ideas are encouraged, your ambitions are recognized, and your contributions are rewarded.

We stand under a shared and united Purpose: Together, we lift our world and everything in it. At the core of who we are lies our commitment to keep the world moving. Every day, our products, parts and services do more than just handle goods. Our purpose captures our commitment to lifting our communities, the customers we work with, and our employees.

Our culture is shaped by our core values, including Teamwork, Continuous Improvement, Leadership, Safety, Accountability, and Community & Environment.

Bring your energy, skills, and ambition to one of North America’s fastest-growing private companies -where careers evolve alongside the business, and growth is built into every role. Join a team that’s driving momentum and shaping the future together.

Our employees enjoy a comprehensive range of health benefits and rewards designed to support their well-being and personal and professional growth. This includes but is not limited to:

• Competitive compensation packages
• Annual healthcare spending account
• Retirement savings plan
• Robust orientation, learning, and training programs
• Community support initiatives

At Leavitt Industrial Group, e mployee satisfaction is a top priority, and we are dedicated to helping our employees thrive.

Ready to give your career a lift?

Just starting out, moving into leadership, or digging into your discipline?
Join us.

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Nanaimo, British Columbia. As the Branch Coordinator, you will be responsible for greeting and supporting branch visitors and assisting employees with various administrative tasks.

As the Branch Coordinator, your key responsibilities will include:

• Managing branch reception duties, including answering phone calls, transferring calls to the correct contact, collecting information, and directing walk-in visitors at the branch
• Daily reconciliation and monitoring of inbound and outbound purchase orders
• Purchase Order tracking and assignment
• Coordinating shipments and interoffice mail
• Collaborating with the Parts department to ensure parts accuracy for service jobs
• Tracking invoices and following up with vendors on outstanding payments
• Assisting Service Dispatchers with the coordination of service jobs for Technicians
• Entering and updating customer and equipment information in the ERP
• Ordering and maintaining office supplies and branch marketing items
• Completing expense reports and providing administrative support for all departments including Sales, Rentals, Parts, and Service
• Acting as a safety captain for the branch, ensuring all safety protocols are adhered to while maintaining up-to-date safety records
• Shipping and receiving

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Two years of previous administrative or coordination experience
• Experience with SAP, Ariba, or similar enterprise accounting systems would be highly desirable
• Candidates with a strong accounting or administrative background should be considered
• Strong proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• High level of accuracy, attention to detail, and adherence to timelines.
• Strong organizational skills, planning skills, and multitasking ability
• Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels
• Ability to thrive in a dynamic work environment
• Confident self-starter and team player

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability, and travel insurance
• Sick leave plan - 100% employer paid
• Employee assistance programs
• RRSP matching

The base pay range for this role is: $53,600 to $65,500 per year depending on experience.

This is an onsite role based in Nanaimo, British Columbia.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.