Branch Administrator

Finning International Inc.; Fort McMurray; On-site; CAD 51,000 - 69,000; Full time

Benefits offered by this job

Monday–Friday schedule

Career growth opportunities

Work-life balance

Job summary

Finning Canada is seeking an organized Branch Administrator to support day-to-day branch operations in a permanent role. You'll handle timekeeping, onboarding, procurement, travel, and general administration, collaborating with teams to keep processes smooth and accurate.

This entry-level position offers a Monday to Friday schedule, a stable team environment, and exposure to systems like Workday, Ariba, M3, and Concur as you build foundational administrative skills.

Qualifications

• Strong attention to detail and organizational skills.
• Comfortable with administrative tasks like data entry, filing, and documentation
• Ability to manage multiple tasks and stay organized
• Strong communication skills and a team-oriented mindset
• Reliable, proactive, and eager to learn

Responsibilities

• Timekeeping & Workforce Administration
• Timekeeping for all regional Parts employees
• Tracking and monitoring Workday training requirements
• Coordinating onboarding requirements, including asset requests, D&A testing, and site access
• Scheduling and tracking drug and alcohol testing
• Maintaining ICP updates and employee records
• Procurement & Financial Support
• Creating subcontractor purchase orders in M3
• Assisting with invoice issues and follow-up
• Processing employee expenses in Concur
• Ordering supplies through Ariba
• Travel & Logistics Coordination
• Coordinating travel for temporary transfers and training
• Scheduling vehicle maintenance and repairs
• Supporting meeting coordination and general administration
• Operational Support
• Ordering and maintaining discount posters and promotional materials
• Managing retail clothing and company swag inventory
• Supporting department communications and other administrative initiatives

Skills

Attention to detail

Organizational skills

Team communication

Education

High School Diploma

Post-secondary in administration (asset)

Co-op/internship experience (asset)

Tools

Microsoft Office

Workday

Ariba

Concur

M3

Job description

Company: Finning Canada Number of Openings: 1 Worker Type: Permanent Position

Overview: Are you organized, detail-oriented, and looking to start your career in an administrative role? As a Branch Administrator at Finning, you’ll support the day-to-day administrative needs of our branch, helping keep operations running smoothly behind the scenes. This is an entry‑on‑hand experience with office processes, documentation, and purchasing activities. If you enjoy staying organized, working with systems, and supporting a team, this role is a great way to build your career in a stable and supportive environment.

Location: Fork McKay & In Town

Schedule: Monday to Friday | 37.5 hours/week

Salary: Approximately $60,000 annually

Job Description

• Timekeeping & Workforce Administration
• Timekeeping for all regional Parts employees
• Tracking and monitoring Workday training requirements
• Coordinating onboarding requirements, including asset requests, D&A testing, and site access
• Scheduling and tracking drug and alcohol testing
• Maintaining ICP updates and employee records
• Procurement & Financial Support
• Creating subcontractor purchase orders in M3
• Assisting with invoice issues and follow-up
• Processing employee expenses in Concur
• Ordering supplies through Ariba
• Travel & Logistics Coordination
• Coordinating travel for temporary transfers and training
• Scheduling vehicle maintenance and repairs
• Supporting meeting coordination and general administration
• Operational Support
• Ordering and maintaining discount posters and promotional materials
• Managing retail clothing and company swag inventory
• Supporting department communications and other administrative initiatives

What We’re Looking For

• Strong attention to detail and organizational skills
• Comfortable with administrative tasks like data entry, filing, and documentation
• Ability to manage multiple tasks and stay organized
• Strong communication skills and a team‑oriented mindset
• Reliable, proactive, and eager to learn

Qualifications

• High School Diploma required
• Post‑secondary education in administration, business, or a related field is an asset
• Previous administrative or office experience is an asset (co‑op, internship, or 1 year +)
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Experience with purchase orders or administrative systems is an asset, but not required

Why Join Finning?

• Great entry point into a well‑established, global organization
• Consistent Monday–Friday schedule with work‑life balance
• Opportunity to learn and build foundational administrative skills
• Supportive and team‑oriented work environment
• Potential for career growth within Finning

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

About Us

Finning is the world's largest Caterpillar dealer delivering unrivalled service for over 80 years. The company sells, rents and provides parts and service for equipment and engines to customers in various industries, including mining, construction, petroleum, forestry and a wide range of power systems applications. Finning employs approximately 14,500 people world-wide and operates in three geographies, with the head office in Vancouver, BC, Canada.

OUR DIVISIONS

Finning International Inc. is the corporate head office of the publicly traded corporation, which is listed on the Toronto Stock Exchange under the symbol: FTT. Finning Canada is the authorized dealer for Caterpillar products in British Columbia, Alberta, Saskatchewan, the Northwest Territories, and a portion of Nunavut. Finning South America is the authorized dealer for Caterpillar products in Chile, Argentina, and Bolivia. Finning UK and Ireland is the authorized dealer for Caterpillar products in the United Kingdom and Ireland. Rental of equipment is facilitated through the dealership locations as well as The Cat Rental Store locations in Finning Canada and Finning South America. OEM Remanufacturing - OEM, a Finning enterprise, is one of North America's most advanced engine and powertrain component remanufacturing providers and is located in Edmonton, Alberta.