Billing Administrator, Aviation

Ledcor Construction, Inc.; Edmonton; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

Join a dynamic team at an innovative aviation company, where you'll play a crucial role in managing billing and accounts receivable. As a Billing Administrator, you'll ensure accurate invoicing and maintain strong relationships with clients while working in a supportive environment that values continuous improvement and diversity. This role offers the opportunity to develop your skills in a fast-paced setting, contributing to the success of a leading organization in northern aviation. If you're detail-oriented and passionate about finance, this position is perfect for you!

Benefits

Health and Wellness Programs

Professional Development Opportunities

Diversity and Inclusion Initiatives

Flexible Work Arrangements

Qualifications

• Experience in accounts receivable or similar roles is essential.
• Proficiency in Microsoft Excel and ERP systems is required.

Responsibilities

• Process and track invoices, ensuring accuracy and timely payments.
• Maintain accounts receivable records and resolve discrepancies.

Skills

Microsoft Excel

Attention to Detail

Analytical Skills

Problem-Solving

Time Management

Communication Skills

Education

2+ years in Accounts Receivable

Tools

Google Drive

ERP System JDE

Electronic Billing Systems

Job description

Description

Summit Air, Operations team based in Yellowknife, NWT, operates across Canada, specializing in passenger charters, cargo transport, and customized flight solutions for industry-leading clients. The company has a legacy of excellence in northern and remote aviation.

Our accounts receivable department ensures smooth operations by managing cash influx and collecting client payments. We are seeking a Billing Administrator to join our accounts receivable team in the aviation division, responsible for processing and tracking invoices and recording payments accurately, efficiently, and timely. The role impacts deadline-driven financial transactions while maintaining good relationships with partners and clients.

The Billing Administrator will validate complex billing information, prepare invoices, submit client invoices, perform billing reconciliations, generate reports, apply cash, and close jobs. Effective communication with project operational teams is essential to ensure data accuracy, timeliness, and completeness.

Support our Summit Air team in Edmonton, AB or Vancouver, BC by applying today! Job description below:

Click the link to see what it’s like to work with Summit Air:

https://www.youtube.com/watch?v=wC-W5h3r5Ec&t=2s

Essential Responsibilities:

1. Compile essential information and reports, such as client details, expense receipts, and third-party invoices, from multiple sources to support invoicing.
2. Access aviation systems to retrieve invoicing information.
3. Monitor and collect accounts receivable by contacting clients professionally via phone, email, and mail.
4. Maintain accounts receivable records, ensuring aging is current, credits and collections are applied, uncollectible amounts are recorded, and discrepancies are resolved.
5. Verify invoice accuracy and ensure proper documentation before payment.
6. Understand basic finance and accounting principles.
7. Prepare and submit client invoices using external payment systems.
8. Prepare customer billings and enter them into the ERP system.
9. Deliver billing via electronic or standard mail services.
10. Escalate issues appropriately and expedite resolutions.
11. Assist the business and employee service center with investigating customer payments for proper cash application in the ERP system.

Qualifications:

1. At least two years of experience in accounts receivable or a similar role.
2. Advanced proficiency in Microsoft Excel (functions and formulas).
3. Experience with electronic billing systems is an asset.
4. Strong attention to detail and accuracy.
5. Excellent analytical and problem-solving skills for resolving billing issues.
6. Strong mathematical skills.
7. Effective time management and organizational skills.
8. Proficiency with Google Drive and the ERP system JDE.
9. Experience in process improvement.
10. Ability to work independently and in teams, multitask, prioritize, and meet deadlines.
11. Excellent verbal and written communication skills.
12. Commitment to continuous improvement and customer service excellence.

Work Conditions:

1. Work from the office 2-3 days per week.
2. Location options: Vancouver, BC or Edmonton, AB.

Additional Information

Summit Air, part of the Ledcor Group, provides tailored fleet and aviation solutions safely and reliably to support Canada's North and beyond. We operate one of the largest and most diverse fleets, offering cargo transport, passenger transfers, and recreational flights. Learn more at www.flysummitair.com.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our total rewards package supports your physical, mental, and financial wellbeing, with opportunities for skill and knowledge development.

Employment Equity

Ledcor values diversity, equity, and inclusion. We are an equal-opportunity employer welcoming all qualified individuals. For more on our initiatives, visit our I&D page. Adjustments are available throughout the hiring process; please request in advance via email.

Address: 7008 Roper Road NW, Edmonton, AB