Billing Administrator, Aviation

Natural Factors; Edmonton; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player in aviation is seeking a meticulous Billing Administrator to join their dynamic team. This role is pivotal in ensuring accurate invoicing and maintaining strong relationships with clients and partners. You will be responsible for validating billing information, preparing invoices, and reconciling accounts. With a commitment to excellence, the company fosters a culture of diversity and inclusion, offering comprehensive rewards that support employee wellbeing. If you have a passion for detail and a desire to contribute to a leading aviation firm, this opportunity is perfect for you.

Benefits

Comprehensive rewards supporting wellbeing

Diversity and inclusion initiatives

Flexible work conditions

Professional development opportunities

Qualifications

• 2+ years of experience in accounts receivable or a similar role.
• Advanced skills in Excel, particularly functions and formulas.

Responsibilities

• Compile reports and monitor accounts receivable through professional communication.
• Prepare and submit client invoices, ensuring accuracy and documentation.

Skills

Accounts Receivable Management

Advanced Excel Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Time Management

Organizational Skills

Customer Service

Education

2+ years in Accounts Receivable or similar role

Tools

Google Drive

JDE ERP System

Electronic Billing Systems

Job description

Summit Air, Operations team is based in Yellowknife, NWT, operates across Canada, specializing in passenger charters, cargo transport, and customized flight solutions for industry-leading clients with a legacy of excellence in northern and remote aviation.

Our accounts receivable department manages cash flow and client payments. We are seeking a Billing Administrator for our aviation division to process and track invoices and record payments accurately, efficiently, and promptly. The specialist will impact financial transactions and maintain good relationships with partners and clients.

As a Billing Administrator, your responsibilities include validating billing information, preparing invoices, submitting client invoices, reconciliation, reporting, cash application, and job close-out. Communication with operational teams is essential for data accuracy and timeliness.

Support our Edmonton, AB or Vancouver, BC teams by applying today!

Click the link below to see what it’s like to work with Summit Air:

https://www.youtube.com/watch?v=wC-W5h3r5Ec&t=2s

Essential Responsibilities:

1. Compile reports and information from multiple sources to support invoicing.
2. Access aviation systems for invoicing information.
3. Monitor and collect accounts receivable through professional communication.
4. Maintain AR records, ensure aging is current, and apply credits and collections.
5. Verify invoice accuracy and documentation before payment.
6. Understand basic finance and accounting principles.
7. Prepare and submit client invoices via external payment systems.
8. Enter customer billings into the ERP system.
9. Deliver billing via electronic or standard mail.
10. Escalate issues and support resolution efforts.
11. Assist in investigating customer payments for correct cash application.

Qualifications:

• At least two years’ experience in AR or similar role.
• Advanced Excel skills (Functions and Formulas).
• Experience with electronic billing systems is an asset.
• High attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Mathematical proficiency.
• Excellent time management and organizational skills.
• Proficiency with Google Drive and JDE ERP system.
• Experience in process improvement.
• Ability to work independently and in teams, prioritize, and meet deadlines.
• Excellent communication and interpersonal skills.
• Commitment to customer service and continuous improvement.

Work Conditions:

• Office work 2-3 days per week.
• Location in Vancouver, BC or Edmonton, AB.

Additional Information

Summit Air, part of the Ledcor Group, offers customized aviation solutions across Canada. We operate one of the largest diverse fleets, supporting cargo, passenger transfers, and recreational flights. Learn more at www.flysummitair.com.

Recognized as a top employer for diversity and workplace culture, we provide comprehensive rewards supporting wellbeing and development.

Employment Equity

We embrace diversity, equity, and inclusion. All qualified individuals are encouraged to apply. Adjustments are available in the hiring process upon request, communicated via email.