Billing Administrator

Black & McDonald Limited; Vancouver; On-site; CAD 53,000 - 62,000; Full time

Job summary

Black & McDonald Limited in Burnaby, BC, is seeking a Billing Administrator to support invoicing, cost tracking, and timekeeping for the BC Hydro Facilities Management Services Agreement. This is an in‑office role at the client facility.

The position reports to the Accounting & Administration Manager, collaborates with the Contract Administrator, and requires 2–3 years in an administrative role with accounting responsibilities, plus experience with JD Edwards (JDE) and Excel.

Qualifications

• 2–3 years in an administrative role with accounting responsibilities including billing, AR/AP, or payroll administration.
• Experience in a facilities management, utilities, or service-based environment is preferred.
• Familiarity with public sector billing practices and audit preparation is an asset.

Responsibilities

• Prepare and submit accurate invoices for operational, project, and service-related activities.
• Maintain billing schedules and ensure timely processing of financial transactions.
• Ensure accurate accounting classification of costs (e.g., Operating, Project, Capital).
• Collect, verify, and enter employee timesheets and hours worked for payroll tracking.
• Enter and maintain financial, billing, and timekeeping data in JD Edwards (JDE) and CMMS.
• Monitor accounts receivable, track outstanding balances, and follow up on overdue payments.
• Reconcile AR records and support month-end closing activities.
• Identify and elevate discrepancies in billing, time entries, or cost allocations.
• Generate financial and operational reports, including billing summaries and AR aging reports.
• Work with Accounting and Administration Manager and Finance Team to resolve billing and AR inquiries.

Skills

Billing

Excel

Timekeeping

AR/AP

JDE

Education

Accounting qualification/diploma

Tools

JD Edwards

CMMS

Job description

Black & McDonald’s BC team is growing! If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. The Billing Administrator position is an in-office role based out of the BC Hydro client office facility in Burnaby, BC.

The Billing Administrator is responsible for supporting the financial operations of the BC Hydro Facilities Management Services Agreement by ensuring accurate billing, cost tracking, and timekeeping. Reporting to the Accounting & Administration Manager and working closely with the Contract Administrator, this role involves preparing invoices, maintaining financial records, tracking employee hours, and supporting accounts receivable functions.

Responsibilities include but are not limited to the following:

• Prepare and submit accurate invoices for operational, project, and service-related activities.
• Maintain billing schedules and ensure timely processing of financial transactions.
• Ensure accurate accounting classification of costs (e.g., Operating, Project, Capital).
• Collect, verify, and enter employee timesheets and hours worked for payroll tracking.
• Enter and maintain financial, billing, and timekeeping data in JD Edwards (JDE) and the Computerized Maintenance Management System (CMMS).
• Monitor accounts receivable, track outstanding balances, and follow up on overdue payments.
• Reconcile AR records and support month-end closing activities.
• Identify and elevate discrepancies in billing, time entries, or cost allocations.
• Generate financial and operational reports, including billing summaries, AR aging reports, and time tracking logs.
• Work with Accounting and Administration Manager, Procurement Officer and Finance Team to resolve billing, AR inquiries.
• Backup coverage for fellow contract administrators when required.
• Participate in continuous improvement initiatives as directed by the Accounting & Administration Manager.
• Perform other related duties as assigned.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Diploma or degree in Accounting, Finance, or Business Administration, or a related discipline

WORK EXPERIENCE REQUIREMENTS

• 2–3 years of experience in an administrative role with accounting responsibilities including billing, AP/AR, or payroll administration.
• Experience working in a facilities management, utilities, or service-based environment is preferred.
• Familiarity with public sector billing practices and audit preparation is an asset.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Strong attention to detail and commitment to financial accuracy.
• Excellent organizational and time management skills.
• Experience with JD Edwards or similar ERP systems, Microsoft Excel for financial data entry and reporting.
• Experience collaborating across departments.
• Ability to analyze financial data and identify discrepancies.
• Effective verbal and written communication skills.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, data validation).
• Ability to manage confidential information with discretion.

The expected salary range for this role is between $53,000-62,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.

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