Bilingual Senior Administrative Assistant (Onsite)

Doane Grant Thornton LLP; City of Moncton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Onsite role

Job summary

Doane Grant Thornton LLP is seeking a bilingual Senior Administrative Assistant to support Senior Management and clients in a busy professional services environment. The role emphasizes calendar management, correspondence drafting, billing oversight, and maintaining confidential client information.

The successful candidate will exhibit strong communication, multitasking, and organizational skills, with a proactive approach to deadlines and service delivery.

Qualifications

• Proven work experience in a busy professional services environment, would be considered as asset
• Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
• Advanced working knowledge of MS Suite
• Client-oriented attitude and exceptional client service skills
• Excellent communication and interpersonal skills
• Capable of meeting tight deadlines on multiple projects
• Innovative thinking, sound judgment, and adaptable to service needs
• Takes initiative and is a self‑directed learner
• Able to maintain confidentiality when working with sensitive matters
• Available to work some overtime throughout the year

Responsibilities

• Work directly with Senior Management and clients to manage growing practices
• Schedule, liaise and communicate with others to proactively prepare information in advance of meetings (calendar management)
• Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using MS Office
• Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
• Manage the billing process, including drafting and sending invoices to clients
• Prepare and track expense claim submissions
• Support the team in the delivery of exceptional client service
• Occasional reception coverage may be required
• Participate in the development of internal systems and processes
• Partake in projects with others within the New Brunswick business unit (NBBU)
• Coordinate internal/external meetings, room bookings, video conferences and in-office events
• Bilingual language skills would be an asset

Skills

Work experience

Attention to detail

Client service

Communication

Deadline management

Initiative

Confidentiality

Overtime

Tools

MS Office (MS Suite)

Job description

Doane Grant Thornton LLP is seeking a bilingual Senior Administrative Assistant to support Senior Management and clients in a busy professional services environment. The role emphasizes calendar management, correspondence drafting, billing oversight, and maintaining confidential client information.

The successful candidate will exhibit strong communication, multitasking, and organizational skills, with a proactive approach to deadlines and service delivery.