Bilingual Senior Administrative Assistant

Doane Grant Thornton LLP; City of Moncton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Onsite role

Job summary

Doane Grant Thornton LLP is seeking a bilingual Senior Administrative Assistant to support Senior Management and clients in a busy professional services environment. The role emphasizes calendar management, correspondence drafting, billing oversight, and maintaining confidential client information.

The successful candidate will exhibit strong communication, multitasking, and organizational skills, with a proactive approach to deadlines and service delivery.

Qualifications

• Proven work experience in a busy professional services environment, would be considered as asset
• Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
• Advanced working knowledge of MS Suite
• Client-oriented attitude and exceptional client service skills
• Excellent communication and interpersonal skills
• Capable of meeting tight deadlines on multiple projects
• Innovative thinking, sound judgment, and adaptable to service needs
• Takes initiative and is a self‑directed learner
• Able to maintain confidentiality when working with sensitive matters
• Available to work some overtime throughout the year

Responsibilities

• Work directly with Senior Management and clients to manage growing practices
• Schedule, liaise and communicate with others to proactively prepare information in advance of meetings (calendar management)
• Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using MS Office
• Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
• Manage the billing process, including drafting and sending invoices to clients
• Prepare and track expense claim submissions
• Support the team in the delivery of exceptional client service
• Occasional reception coverage may be required
• Participate in the development of internal systems and processes
• Partake in projects with others within the New Brunswick business unit (NBBU)
• Coordinate internal/external meetings, room bookings, video conferences and in-office events
• Bilingual language skills would be an asset

Skills

Work experience

Attention to detail

Client service

Communication

Deadline management

Initiative

Confidentiality

Overtime

Tools

MS Office (MS Suite)

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As a Bilingual Senior Administrative Assistant your responsibilities will include:

• Work directly with our Senior Management team and their clients to help manage their dynamic growing practices
• Schedule, liaise and communicate with others, including clients, to proactively prepare information in advance of meetings (calendar management)
• Receive, distribute, redirect and respond to mail, email, telephone calls, reports and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines
• Prepare, draft, edit and format letters, reports, presentations, spreadsheets and other client correspondence using MS Office (i.e. Word, Excel, PowerPoint)
• Oversee the client relationship management software for the group, including entry of opportunities, managing the progress and finalization, and client and job creation in the billing system
• Manage the billing process, including drafting and sending invoices to clients
• Prepare and track expense claim submissions
• Support the team in the delivery of exceptional client service
• Occasional reception coverage may be required
• Participate in the development of internal systems and processes
• Partake in projects with others within the New Brunswick business unit (NBBU)
• Coordinate internal/external meetings, room bookings, video conferences and in-office events
• Bilingual language skills would be an asset

Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day?

Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be a Bilingual Senior Administrative Assistant? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Proven work experience in a busy professional services environment, would be considered as asset
• Strong attention to detail, organizational skills, and be able to switch between multiple priorities efficiently
• Advanced working knowledge of MS Suite
• Client-oriented attitude and exceptional client service skills
• Excellent communication and interpersonal skills
• Capable of meeting tight deadlines on multiple projects
• Innovative thinking, sound judgment, and adaptable to service needs
• Takes initiative and is a self‑directed learner
• Able to maintain confidentiality when working with sensitive matters
• Available to work some overtime throughout the year

• This role is required to be onsite, in-office 5 days each week

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.