Bilingual Executive Assistant & Office Manager

Jobtailor; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

Jobtailor in Montreal, Canada seeks an experienced EXECUTIVE ASSISTANT/OFFICE MANAGER to support the CFO and lead office operations. The role covers calendar control, complex travel, expense reporting, and cross‑department liaison, with bilingual English/French communications for a fast-paced executive team.

Responsibilities include onboarding new staff, event planning, procurement oversight, and vendor management, all from the Montreal office.

Qualifications

• High school diploma required.
• College diploma or technical certificate in Office Administration is an asset.

Responsibilities

• Manage the CFO's calendar with full ownership.
• Coordinate CFO travel logistics end-to-end.
• Prepare and submit expense reports on behalf of the CFO.
• Act as the primary liaison between the CFO and internal departments.
• Draft, review, and manage confidential correspondence and communications.
• Prepare briefing materials, agendas, presentations for CFO meetings.
• Screen and prioritize incoming requests directed to the CFO.
• Serve as the primary point of contact for the Montreal office.
• Oversee office supply procurement, inventory management, and vendor relationship management.
• Support the onboarding logistics for new employees joining the Montreal office.
• Plan and coordinate internal events including room bookings and catering arrangements.

Skills

Calendar Management

Travel Logistics Coordination

Expense Reporting

Office Administration

Vendor Relationship Management

Onboarding Logistics

Event Coordination

Bilingual Communication

Interpersonal Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Professional Presence

Education

High School Diploma

College Diploma in Office Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Job description

Jobtailor in Montreal, Canada seeks an experienced EXECUTIVE ASSISTANT/OFFICE MANAGER to support the CFO and lead office operations. The role covers calendar control, complex travel, expense reporting, and cross‑department liaison, with bilingual English/French communications for a fast-paced executive team.

Responsibilities include onboarding new staff, event planning, procurement oversight, and vendor management, all from the Montreal office.