Bilingual Administrative Coordinator — Maternity Leave

Top-Aces; Saguenay; On-site; CAD 38,000 - 52,000; Full time

Job summary

Top Aces is seeking a Base Coordinator for a maternity leave replacement in Saguenay, QC. The role focuses on on-site administration and supporting a high-performing team of pilots and technicians.

The ideal candidate has 2+ years in a similar role, bilingual English and French, and strong organizational and interpersonal skills to ensure smooth daily operations and excellent visitor handling.

Qualifications

• 2+ years of experience in a similar position.
• DEP secretarial or equivalent is an asset.
• Excellent oral and written communication skills in English and French.
• Strong customer service and interpersonal skills.
• Positive and professional attitude with initiative.

Responsibilities

• Perform administrative and administrative support activities.
• Be professional and courteous to all visitors, and manage office passes and visitor safety procedures in the filing cabinet.
• Prepare and process outgoing mail according to required delivery dates, balancing cost effectiveness with delivery time.
• Manage uniform allocation with technicians and pilots with reference to uniform policy.
• Assist in event planning
• Support building maintenance and repair management.
• Supply office supplies for the department (office and stationery, printing equipment, etc.);
• Prepare the facility for the quarterly employee call;
• Liaise with corporate departments for better employee experience;
• Support Operations team with fuel slips and sortie reports;
• Maintain compliance with all company policies and procedures;
• Perform any other administrative tasks assigned by the manager

Skills

Bilingual English/French

Customer service

Office administration

Communication skills

Attention to detail

Education

DEP secretarial or equivalent

Job description

Top Aces is seeking a Base Coordinator for a maternity leave replacement in Saguenay, QC. The role focuses on on-site administration and supporting a high-performing team of pilots and technicians.

The ideal candidate has 2+ years in a similar role, bilingual English and French, and strong organizational and interpersonal skills to ensure smooth daily operations and excellent visitor handling.