Administrative Coordinator – Global Ops & Facilities

Socket.dev; Saguenay; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Flexible schedule

Competitive benefits

Growth opportunities

Job summary

Top Aces is seeking an organized, bilingual administrative assistant to support a fast-paced team in Saguenay. You will handle clerical tasks, greet visitors, and manage mail and safety procedures while coordinating with pilots and technicians on daily operations.

The role requires 2+ years in a similar role, a secretarial background, and excellent English/French communication. A flexible, collaborative environment with growth opportunities awaits.

Qualifications

• Minimum 2 years in a similar administrative role.
• DEP secretarial or equivalent is an asset.
• Excellent oral and written English and French.
• Strong customer service and interpersonal skills.
• Proactive with attention to detail and deadlines.

Responsibilities

• Perform administrative and clerical tasks.
• Greet visitors and manage office passes and safety procedures.
• Process outgoing mail and manage delivery timelines.
• Coordinate uniform allocation with staff and pilots.
• Support event planning and facilities maintenance.
• Maintain office supplies and prepare quarterly communications.
• Collaborate with corporate departments to improve employee experience.
• Ensure policy compliance; assist as needed.

Skills

Bilingual English/French

Customer service

Organizational skills

Teamwork

Education

DEP secretarial or equivalent

Tools

MS Office

SharePoint

Job description

Top Aces is seeking an organized, bilingual administrative assistant to support a fast-paced team in Saguenay. You will handle clerical tasks, greet visitors, and manage mail and safety procedures while coordinating with pilots and technicians on daily operations.

The role requires 2+ years in a similar role, a secretarial background, and excellent English/French communication. A flexible, collaborative environment with growth opportunities awaits.