Bilingual Medical Affairs Assistant

The West Nipissing General Hospital - Hôpital général de Nipissing Ouest; West Nipissing; On-site; CAD 45,000 - 48,000; Full time

Job summary

The West Nipissing General Hospital - Hôpital général de Nipissing Ouest seeks a Bilingual Medical Affairs Assistant to support scheduling for physicians and medical learners, manage credentialing, and assist with recruitment and retention initiatives. This temporary, full-time role requires collaboration across departments in a rural hospital environment.

You will coordinate learning activities, manage complex calendars, and help arrange travel and meetings while maintaining strict

Qualifications

• Completion of a Post-Secondary Degree in Business or a Healthcare-related field.
• Three (3)+ years of secretarial or administrative experience in a healthcare environment is an asset.
• Three (3)+ years of scheduling or logistics experience is an asset.
• Bilingualism (French & English) is required, written and spoken.
• Proficiency with Microsoft Word, Excel and Outlook; familiarity with Metricaid scheduling.

Responsibilities

• Support physician and medical learner scheduling for the hospital and the community.
• Assist with credentialing processes and physician recruitment/retention activities.
• Coordinate learning activities and opportunities with campuses or communities.
• Coordinate local educational events including booking facilities and arranging catering.
• Maintain confidentiality and professionalism in a fast-paced clinical setting.

Skills

Bilingual (French & English)

Scheduling coordination

Travel arrangements

High-level meetings

Independent work

Education

Post-Secondary Degree in Business or healthcare

Tools

Microsoft Word

Microsoft Excel

Outlook

Metricaid scheduling

Job description

Join a Team Where Your Expertise Truly Matters

At West Nipissing General Hospital, we are more than just a workplace — we are a close-knit rural healthcare team committed to delivering exceptional patient care while supporting one another every step of the way. In our dynamic environment, every team member plays a vital role, offering the opportunity to expand your skills, contribute meaningfully, and make a visible impact every day.

As a smaller community hospital, our teams work collaboratively across departments to ensure the highest quality of care for our patients and community. This creates a unique and rewarding environment where employees can broaden their experience, build valuable relationships, and continuously develop both professionally and personally.

Bilingual Medical Affairs Assistant

Status: Temporary, Full-Time (12 Months)

Department: Administration

Hours: Monday to Friday, 37.5 hours per week, with required flexibility

Availability: Includes occasional evening and weekend work, may include travel

Language: Bilingualism (French & English) is a requirement, written and spoken.

Salary: $32.93 to $34.61 per hour

Position Summary

As a member of the Medical Affairs team, you play a key role in supporting physician and medical learner scheduling for the West Nipissing General Hospital and the community. You help to manage the credentialing process, and you provide support for physician recruitment and retention. You pitch-in where and when required to help enhance the experience of physicians and medical learners in our community.

Working in a fast-paced healthcare environment, you assist and supports all medical school community-based programs in West Nipissing, physician local education groups and help to coordinate learning activities and opportunities with other campuses or communities.

Qualifications

• Completion of a Post-Secondary Degree in Business or a Healthcare-related field
• Demonstrated competence in Microsoft Word, Excel and Outlook
• Three (3)+ years of secretarial or administrative experience in a healthcare environment is considered an asset
• Three (3)+ years of scheduling or logistics experience is considered an asset
• Three (3)+ years of bookkeeping, would be helpful in the role
• Bilingualism (French & English) is a requirement, written and spoken.

Core Competencies

• Exceptional organizational skills with the ability to manage and prioritize multiple competing responsibilities
• Experience coordinating complex schedules, travel arrangements, and high-level meetings
• Strong interpersonal and relationship-building skills with the ability to establish trust and credibility with physicians, learners, staff, leadership, and external stakeholders
• Demonstrated professionalism, discretion, and ability to maintain confidentiality
• Advanced computer proficiency, including familiarity with Microsoft Office applications and Metricaid physician scheduling
• Proven critical thinking, problem-solving, and decision-making abilities
• Ability to work independently with minimal supervision while also thriving in a collaborative team environment
• Adaptable, proactive, and capable of responding effectively to changing operational priorities
• Ability to organizing local educational events, including the booking of facilities, coordinating catering, providing or renting equipment supplies and assisting with various other related event preparations as directed by a NOSM U program contact or faculty affairs office
• Competency to coordinate contacts within the community; including external visits and meetings for the purpose of sustaining community engagement
• Other clerical duties as assigned

Why Join West Nipissing General Hospital?

• Opportunity to make a meaningful impact within a rural healthcare organization
• Collaborative and supportive team environment
• Diverse and engaging work that combines recruitment, coordination, relationship management, and strategic support
• Professional growth and development opportunities
• Competitive compensation package

We thank all applicants for their interest; however, only those selected for an interview will be contacted