Admin Assistant, Program Adult Mental Health, FT (J1026-0440)

North York General Hospital; Toronto; Sur place; CAD 48 000 - 64 000; Plein temps

Résumé du poste

North York General Hospital is seeking an Administrative Assistant to support the Director of Adult Mental Health and the Education Fund Program. You will handle education fund submissions, record-keeping, and payroll-related duties while coordinating meetings and communications with leadership teams.

Your role requires strong organizational and interpersonal skills, proficiency with MS Office, and the ability to manage confidential information in a healthcare setting.

Qualifications

• Secretarial courses or diploma in Office Administration.
• Experience with Word, Excel, PowerPoint, Access, Visio.
• At least four years in a senior administrative assistant position.
• Undergraduate degree preferred.
• Recent courses in computer applications including Outlook, Word, Excel, Access, Visio.
• Previous electronic payroll experience.

Responsabilités

• Provide administrative support to the Program Director and program leadership staff.
• Coordinate cross-functional program activities to ensure timely delivery of material.
• Coordinate meetings, prepare agendas, minutes, work plans and project charters.
• Maintain payroll information in Kronos and manage related documents.
• Manage confidential information professionally and ensure health and safety standards.
• Perform other duties as required.

Connaissances

Calendar management

Interpersonal skills

Data entry

Document preparation

Bilingual French/English

Keyboarding 55 wpm

Customer service

Time management

Formation

Diploma in Office Administration

Undergraduate degree (preferred)

Recent computer applications courses

Outils

MS Word

Excel

Access

Visio

PowerPoint

Outlook

SharePoint

MS Teams

Description du poste

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care - the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care - a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!

Position Summary

Performs as an Administrative Assistant to the Director: Adult Mental Health. The role also supports the administrative responsibilities for the Education Fund Program. All roles are essential in providing a safe and healthy environment for patients, staff, physicians, volunteers and others by ensuring that health and safety policies are followed. In addition, under the guidance and direction of the Manager, Center for Education; coordinate the education development fund and awards including:

• Act as the main point of contact for all applicants applying for Education Development fund
• Review all submissions to ensure established criteria and guidelines are adhered to
• Organize and manage records of all submissions, including applications, adjudication process, approvals, denials, reports, and other related documents
• Prepare financial disbursement documents and grant applications
• Coordinate other hospital awards as required

On a practical level, you will

• Provides administrative support to the Program Director, and as required to program leadership staff. This role will also support the Chief of Psychiatry and provide coverage and administrative support for the Access and Flow Program.
• Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material.
• Co-ordinates program activities under the guidance of the Director.
• Effective management and respond to information and/or document requests.
• Compiles and disseminates material/documents related to programs activities.
• Manages confidential information in a sensitive and professional manner.
• Complies with Occupational Health and Safety Standards.
• Coordinate and plan meetings including preparation of agendas, minutes, work plans and project charters.
• Maintain payroll information in Kronos.
• Performs other duties as required

Qualifications

QUALIFICATIONS REQUIRED:

• Secretarial Courses or diploma or certificate in Office Administration. EXERIENCE REQUIRED:
• Recent experience with a variety of computer applications, i.e., Microsoft word, spreadsheets, PowerPoint, graphics.
• Extensive calendar management experience.
• Experience with database development and management (i.e. Access).
• At least four years in a senior administrative assistant position. QUALIFICATIONS PREFERRED:
• Undergraduate degree.
• Recent Courses in Computer Applications, including Outlook, WORD, Excel, Access, Visio.
• Previous electronic payroll experience. REQUIRED SKILLS:
• Excellent organizational and problem-solving skills.
• Excellent interpersonal and customer service skills.
• Knowledge of computer applications, i.e., word processing, spreadsheets, graphics.
• Demonstrated knowledge/skill at an advanced level of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
• Excellent written and verbal communication skills.
• Ability to work independently.
• Accurate minute taking skills, filing.
• Accurate keyboarding, word processing skills-minimum 55 wpm.
• Ability to utilize standard office equipment and order routine supplies.
• Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Director.
• Resourcefulness and ability to adapt in response to Program’s needs.
• Knowledge of Medical terminology an asset.
• Bilingualism in French/English preferred.
• Ability to creating, managing and overseeing the on-call roster for physicians and leaders for the hospital
• Knowledge of SharePoint, MS TEAMS, payroll systems (ex. UKG) preferred.

What We Offer

Working at NYGH

means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.

This is a Full Time Regular position, with 8-hour day shifts in the Adult Mental Health Unit.

We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca #INDO

Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.