Bilingual Executive Assistant, Procurement & Finance

Pomerleau; Montreal (administrative region); Hybrid; CAD 52,000 - 72,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

4 weeks vacation from day one

Job summary

Pomerleau is seeking an experienced Administrative Assistant to support its Procurement and Finance teams in Montreal. You will manage calendars, organize meetings, translate documents, and handle communications across departments to keep operations running smoothly.

The role requires strong bilingual capabilities, a relevant diploma, and advanced MS Office skills. Hybrid work and growth opportunities are offered within a collaborative culture.

Qualifications

• 5 to 7 years of administrative or executive assistant experience.
• Diploma (DEP/AEC/DEC) in Administration or related field.
• Full professional proficiency in French and English, written and spoken.
• Advanced proficiency with Microsoft Office Suite.

Responsibilities

• Provide calendar management support for Procurement and Finance leadership teams.
• Coordinate meetings, prepare/translate documents, track action items.
• Draft and manage correspondence and internal communications using SharePoint, Teams, and email.
• Arrange travel and manage executive expenses and corporate card administration.
• Support planning and logistics for internal events and projects.
• Assist with internal inquiries and administrative needs for Procurement and Finance.
• Monitor registrations and communicate with government authorities on IDs.

Skills

Bilingual (French/English)

Strong organizational skills

Discretion and confidentiality

Proactive work style

Education

DEP/AEC/DEC in Administration or related field

Tools

Microsoft Office

Job description

Pomerleau is seeking an experienced Administrative Assistant to support its Procurement and Finance teams in Montreal. You will manage calendars, organize meetings, translate documents, and handle communications across departments to keep operations running smoothly.

The role requires strong bilingual capabilities, a relevant diploma, and advanced MS Office skills. Hybrid work and growth opportunities are offered within a collaborative culture.