Hybrid Construction Project Admin & Invoicing Specialist

Pomerleau; Sept-Îles; Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks of vacation

Job summary

Pomerleau is seeking a Project Administrative Assistant to support the Civil & Infrastructure Operations team on large-scale projects across Canada. You will help manage project documentation, coordinate meetings, and allocate resources to ensure smooth progress from kickoff to closeout.

The ideal candidate has at least 2 years of administrative experience, a College Diploma in Office Administration, and strong MS Office skills.

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent.
• Proficiency with MS Office suite.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients.
• Maintain and update project documentation and ensure accuracy.
• Assist with drafting contract award letters and key documents.
• Ensure timely distribution of information and updates across the project team.
• Maintain shop drawings, RFIs, purchase orders, change quotes, and project close-out documents.
• Prepare and update project presentations reflecting changes.
• Coordinate project invoicing and transmit to Accounts Payable.

Skills

Communication

Organization

Education

College Diploma in Office Administration

Tools

MS Office

Job description

Pomerleau is seeking a Project Administrative Assistant to support the Civil & Infrastructure Operations team on large-scale projects across Canada. You will help manage project documentation, coordinate meetings, and allocate resources to ensure smooth progress from kickoff to closeout.

The ideal candidate has at least 2 years of administrative experience, a College Diploma in Office Administration, and strong MS Office skills.