Montreal Executive Support Lead (Bilingual)

Next Insurance, Inc.; Montreal (administrative region); Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work environment

Health & dental benefits (company-paid

Education assistance and professional費

Parental leave top-up program

Employee referral program

LinkedIn Learning access

Job summary

Munich Re in Montréal seeks an Administrative Assistant to support executives and oversee the day-to-day office operations in a bilingual, professional environment.

The role requires post-secondary education and a track record in executive support, office coordination, and event planning. A hybrid work model is offered, with at least three days on-site in Montreal and opportunities to contribute to a positive office culture.

Qualifications

• Post-secondary education or equivalent combination of education and experience.
• Proven success in an executive support, office coordination, administrative or business support role.
• Experience supporting leaders in professional services, financial services or corporate environment is an asset.
• Experience coordinating events, workplace activities or office operations is an asset.

Responsibilities

• Manage executive calendars and ensure schedules are current and conflict-free.
• Coordinate meetings including scheduling, room bookings, catering and logistics.
• Handle day-to-day requests from executives with timely, professional execution.
• Arrange domestic and international travel itineraries and logistics.
• Prepare and submit expense reports per policy.
• Support formatting of presentations, reports and meeting materials.
• Coordinate translation and bilingual communications for consistency and accuracy.
• Maintain confidentiality and handle sensitive information with discretion.
• Identify and resolve administrative and operational issues proactively.

Skills

Bilingual English/French

Office coordination

Calendar management

Travel arrangements

Discretion & confidentiality

Communication skills

Problem solving

Event coordination

Team collaboration

Education

Post-secondary education

Equivalent combination of education and experience

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Munich Re in Montréal seeks an Administrative Assistant to support executives and oversee the day-to-day office operations in a bilingual, professional environment.

The role requires post-secondary education and a track record in executive support, office coordination, and event planning. A hybrid work model is offered, with at least three days on-site in Montreal and opportunities to contribute to a positive office culture.