Bilingual Events & Admin Coordinator

Aramark; Ottawa; On-site; CAD 27,000 - 33,000; Full time

Benefits offered by this job

Sick leave in accordance with company

Eligible health and medical benefits

Training and professional development

Job summary

Aramark is seeking an organized administrative professional in Ottawa to support event services and client communications. You will handle inquiries, generate reports, process exhibitor orders, and coordinate internal events with accuracy and timeliness.

The role requires bilingual English/French communication, a college diploma in a related field, and proficiency in Microsoft 365 and Adobe applications. A collaborative team environment with opportunities for professional development awaits.

Qualifications

• Bilingualism in English and French is required.
• Minimum of two (2) years of relevant administrative experience, preferably within the hospitality, events, convention, or related service industry.
• College diploma in Hospitality, Event Management, Business Administration, or a related field is preferred; an equivalent combination of education and relevant experience will be considered.
• Strong organizational and time-management skills, with the ability to prioritize competing demands, meet deadlines, and respond effectively in a fast-paced environment.
• Strong business writing skills, with the ability to prepare professional correspondence, summaries, reports, and other documentation with a high level of accuracy.
• Demonstrated ability to communicate professionally and effectively with clients, colleagues, vendors, and other internal and external stakeholders.
• Strong administrative and problem-solving skills, including the ability to independently analyze, organize, enter, and maintain accurate information relied upon by others.
• Ability to exercise sound judgment and discretion when handling confidential employee, client, and Aramark information.
• Ability to work effectively both independently and as part of a collaborative team.
• Proficiency in Microsoft 365 and Adobe applications.

Responsibilities

• Respond to customer/client inquiries by telephone and email.
• Create and disseminate daily and weekly reports on behalf of the department.
• Receive and processes exhibitor orders for events.
• Support Event Services Managers with administrative tasks.
• Book and coordinates internal events as directed.
• Plan select client events.
• Use Momentus and Social Tables software for event planning.
• Create and maintain food labels and directional signage.
• Maintain the department's shared file management system.
• Make travel arrangements and undertake other administrative responsibilities as assigned by the Director of Events.

Skills

Bilingual English and French

Organizational skills

Communication skills

Microsoft 365

Adobe applications

Education

College diploma in Hospitality, Event Management, Business Administration, or related field

Tools

Momentus

Social Tables

Job description

Aramark is seeking an organized administrative professional in Ottawa to support event services and client communications. You will handle inquiries, generate reports, process exhibitor orders, and coordinate internal events with accuracy and timeliness.

The role requires bilingual English/French communication, a college diploma in a related field, and proficiency in Microsoft 365 and Adobe applications. A collaborative team environment with opportunities for professional development awaits.