Bilingual Administrative Secretary

Government of Manitoba; Morden; On-site; CAD 49,000 - 57,000; Full time

Job summary

The Government of Manitoba in Morden, MB is seeking an AY3 Administrative Secretary 3 to provide essential administrative, reception, and office support within the Department of Families.

The role focuses on delivering office services, coordinating meetings, and maintaining records across regional programs. Candidates should be organized, service-oriented, and capable of handling confidential information in a bilingual environment.

Qualifications

• Experience providing administrative and clerical support in a fast-paced office.
• Reception duties with multi-line phone systems and inquiries handling.
• Experience handling confidential information with discretion.
• Proficient with Word, Outlook, Excel, and PowerPoint.
• Proficient English verbal and written communication.
• Proficient French verbal and written communication.
• Ability to organize workload and meet deadlines in a fast-paced setting.
• Strong interpersonal skills and ability to work with diverse staff and clients.
• Take initiative and work independently with minimal supervision.

Responsibilities

• Provide reception and switchboard services and respond to general inquiries.
• Deliver administrative support to regional programs and staff.
• Coordinate meetings, schedules, mail, and correspondence.
• Maintain accurate filing systems, records, and archived documents.
• Process and verify expense claims, mileage submissions, and related records.
• Support regional data management and administrative systems.
• Provide administrative coverage at regional offices as required.
• Perform other related duties as assigned.

Skills

Administrative coordination

Reception & switchboard

Confidentiality & professionalism

Microsoft Office Suite

English written & verbal communication

French written & verbal communication

Workload organization & deadlines

Interpersonal skills

Initiative & independent work

Job description

AY3 Administrative Secretary 3

Regular/full-time

Department of Families

Regional Social Services, Community Services and Supports

Morden MB

Advertisement Number: 45461

Salary(s): AY3 $48,569.00 - $56,968.00 per year

Closing Date: October 4, 2026

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

An eligibility list may be created for similar positions and will remain valid for up to 12 months.

Are you an organized, service-oriented professional who thrives in a fast-paced environment? The Regional Social Services Branch of the Department of Families is seeking a Bilingual Administrative Secretary to provide essential administrative, reception, and office support services. As a key member of the team, you will help ensure the efficient delivery of programs and services by supporting staff, clients, and community partners across the region.

To be considered for this competition, you must submit an application form and a resume. See below for further instructions.

Duties

• Provide reception and switchboard services and respond to general inquiries.
• Deliver administrative support to regional programs and staff.
• Coordinate meetings, schedules, mail, and correspondence.
• Maintain accurate filing systems, records, and archived documents.
• Process and verify expense claims, mileage submissions, and related records.
• Support regional data management and administrative systems.
• Provide administrative coverage at regional offices as required.
• Perform other related duties as assigned.

Qualifications

Essential

• Experience performing varied administrative and clerical support in a fast-paced office environment.
• Experience performing reception duties, including screening and directing calls, operating multi-line phone systems, and responding to client and public inquiries.
• Experience handling sensitive information with confidentiality, discretion, and professionalism.
• Experience working with Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) or similar software applications.
• Effective English verbal communication skills.
• Effective French verbal communication skills.
• Effective English written communication skills.
• Effective French written communication skills.
• Demonstrated ability to effectively organize and manage workload to consistently meet deadlines in a fast-paced work environment.
• Strong interpersonal skills with the ability to work effectively and build relationships with colleagues and clients.
• Ability to take initiative and work independently with minimal supervision.

Desired

• Experience creating and maintaining physical and electronic filing and tracking systems.
• Experience with general office financial administration, e.g., processing invoices for payments.

Conditions of Employment

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check with Vulnerable Sector Search
• Must provide and maintain a satisfactory Child Abuse Registry Check
• Must provide and maintain a satisfactory Adult Abuse Registry Check

Why Work For Manitoba Government?

The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important contributions are recognized with a comprehensive package of benefits, including an attractive salary, pension plan, health and wellness benefits, and other supports to encourage work-life balance.

Financial Security

• Attractive salaries
• Defined pension plan
• Life insurance coverage
• Long-Term Disability Plan

Benefit Plan

• Employer paid health care benefits including health, dental and vision
• Extended health care for services such as physiotherapy, chiropractor, massages, acupuncture and more
• Annual health spending account for eligible employees

Commitment to Health and Wellness

• Employee and Family Assistance Program
• Paid time-off including sick leave, wellness days and family related leave days
• Flexible work arrangements for eligible positions
• Generous vacation entitlements, increasing with years of service
• Parental, maternity, and adoptive leave options

Professional Growth & Development

We want our employees to thrive and grow, and are committing to investing in their development. We offer multiple avenues of support such as inhouse training, educational assistance and leadership development programs to help achieve these goals.

Organizational Culture and Values

The Manitoba government is committed to a work environment and culture that values and recognizes every employee. When we look at Manitoba’s Public Service, we see a reflection of Manitoba’s diversity. We come from differing educational, cultural, and ethnic backgrounds and work in a wide array of jobs across the province, we are all public servants.

Impact on Manitoba’s Future

By working for Manitoba’s Public Service, you have the unique opportunity to use your time to serve the land, communities, and the people of Manitoba. You can leave a lasting mark that will impact both current and future generations.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.