Bilingual Administrative Assistant

Jobtailor; Vancouver; On-site; CAD 50,000 - 65,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Assistant to provide support across Professional Resources functions in a fast-paced professional services environment. Bilingual in French and English, you will assist with recruitment, onboarding, performance management, and Learning Management System maintenance, while handling confidential files with discretion.

Experience with Workday is a strong asset, and you will coordinate meetings, prepare plans and reports, translate communications,

Qualifications

• Minimum of three years of administrative experience.
• Post-secondary diploma.
• Fluent bilingualism in French and English.
• Experience within a law firm or professional services environment preferred.
• Experience with Workday is a strong asset.

Responsibilities

• Provide administrative and operational support across Professional Resources functions.
• Support lawyer talent management and recruitment processes.
• Coordinate onboarding, performance management, and evaluation activities.
• Maintain a bring-forward system for tracking tasks and deliverables.
• Coordinate meeting and event logistics, including agendas and minutes.
• Assist with translations and reviews of communications and materials.

Skills

Administrative Support

Talent Management

Recruitment

Performance Management

Learning Management System Maintenance

Document Preparation

Task Tracking

Event Coordination

Confidential File Management

Translation And Review

Education

Post-Secondary Diploma

Tools

Workday

Learning Management System

Job description

• Provide administrative and operational support across Professional Resources functions
• Support lawyer talent management
• Support recruitment, onboarding, and integration
• Support performance management and evaluation processes
• Maintain a bring-forward system for tracking tasks and deliverables
• Coordinate meeting and event logistics, including scheduling, materials preparation, and follow-up
• Prepare and maintain confidential files, records, and documentation
• Support projects, special initiatives, and day-to-day Shared Services operations
• Assist with MT Academy administration and coordination in English and French
• Update and maintain the Learning Management System, track attendance, and maintain program entries
• Create and proof invitations
• Manage shared MT Academy inboxes and respond to inquiries
• Organize MT Academy meetings, including agendas and minutes
• Prepare plans, reports, and charts tracking program updates
• Maintain programming communication templates in English and French
• Develop protocols and tracking systems
• Update the firm intranet and create new pages and resources
• Coordinate payments for consultant invoices, professional fees, program registrations, and other expenses
• Assist with translation and review of communications and materials
• Provide administrative and project support for Professional Resources initiatives
• Perform other duties and special projects as assigned

Requirements

• Minimum of three years of administrative experience
• Experience preferably within a law firm or other professional services environment
• Post-secondary diploma
• Fluent bilingualism in French and English
• Experience with Workday considered a strong asset
• Excellent organizational, proofreading, spelling, and grammar skills
• Strong attention to detail
• Exceptional verbal and written communication skills
• Demonstrated initiative, resourcefulness, and accountability
• Ability to work effectively in a fast-paced environment and manage competing priorities
• Ability to adapt to changing business needs
• Ability to handle multiple assignments while maintaining accuracy and service delivery
• Strong time management, planning, and prioritization skills
• Ability to meet critical deadlines
• Ability to work independently with minimal supervision and exercise sound judgment
• Ability to handle confidential and sensitive information with discretion and professionalism

Core Competencies

Demonstrates strong administrative and operational support capabilities, with a focus on talent management, recruitment, and performance evaluation processes. Proficient in managing bilingual communications and maintaining confidential documentation while ensuring effective project support and coordination.

Highest-signal resume keywords

• Bilingualism In French And English
• Administrative Experience In A Law Firm
• Experience With Workday
• Organizational Skills
• Attention To Detail

ATS Optimization Keywords

Hard Skills

• Administrative Support
• Talent Management
• Recruitment
• Performance Management
• Learning Management System Maintenance
• Document Preparation
• Task Tracking
• Event Coordination
• Confidential File Management
• Translation And Review

Soft Skills

• Exceptional Communication Skills
• Strong Time Management
• Resourcefulness
• Accountability
• Ability To Adapt

Certifications & Qualifications

• Post-Secondary Diploma

Industry Keywords

• Professional Services
• Law Firm
• Confidential Information Management
• Fast-Paced Environment
• Service Delivery

Tools & Technologies

• Workday
• Learning Management System