Bilingual Administrative Assistant

Jobtailor; Calgary; On-site; CAD 42,000 - 56,000; Full time

Job summary

Jobtailor in Calgary, Alberta, seeks an experienced administrator to support Shared Services and Professional Resources in English and French.

You will handle onboarding, talent management support, learning system maintenance, confidential file management, and coordination of meetings, reports, and program entries.

This role requires three years of admin experience, a post-secondary diploma, bilingual fluency, and strong organizational and communication skills in a fast-paced environment.

Qualifications

• Minimum of three years of administrative experience, preferably in a professional services environment.
• Post-secondary diploma required.
• Fluent bilingual proficiency in French and English.
• Experience with Workday is considered a strong asset.
• Excellent organizational, proofreading, spelling, and grammar skills.

Responsibilities

• Assist the Shared Services Team with daily administrative tasks in English and French.
• Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes.
• Maintain a bring-forward system for tracking tasks and deliverables.
• Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up.
• Prepare, organize, and maintain confidential files, records, and documentation.
• Support projects, special initiatives, and day-to-day operations across Shared Services and Professional Resources.
• Assist the MT Academy Team with administration and coordination tasks in English and French.
• Update and maintain the Learning Management System, track attendance, maintain program entries, and create and proof invitations.
• Manage and monitor shared MT Academy inboxes and respond to inquiries.
• Organize MT Academy meetings, including agendas and minutes.
• Prepare plans, reports, and charts tracking program updates.
• Update programming communication templates in English and French.
• Contribute to the development of protocols and tracking systems.
• Maintain and create firm intranet content and resources.
• Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses.
• Assist with translation and review of communications, materials, and resources.
• Provide administrative and project support for Professional Resources initiatives.
• Perform other assigned duties and special projects.

Skills

Bilingual French-English

Administrative support

Organizational skills

Attention to detail

Communication skills

Education

Post-secondary diploma

Tools

Workday

LMS (Learning Management System)

Job description

• Assist the Shared Services Team with daily administrative tasks in English and French
• Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes
• Maintain a bring-forward system for tracking tasks and deliverables
• Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up
• Prepare, organize, and maintain confidential files, records, and documentation
• Support projects, special initiatives, and day-to-day operations across Shared Services and Professional Resources
• Assist the MT Academy Team with administration and coordination tasks in English and French
• Update and maintain the Learning Management System, track attendance, maintain program entries, and create and proof invitations
• Manage and monitor shared MT Academy inboxes and respond to inquiries
• Organize MT Academy meetings, including agendas and minutes
• Prepare plans, reports, and charts tracking program updates
• Update programming communication templates in English and French
• Contribute to the development of protocols and tracking systems
• Maintain and create firm intranet content and resources
• Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses
• Assist with translation and review of communications, materials, and resources
• Provide administrative and project support for Professional Resources initiatives
• Perform other assigned duties and special projects

Requirements

• Minimum of three years of administrative experience, preferably within a law firm or other professional services environment
• Post-secondary diploma
• Fluent bilingual proficiency in French and English
• Experience with Workday is considered a strong asset
• Excellent organizational, proofreading, spelling, and grammar skills
• Strong attention to detail
• Exceptional verbal and written communication skills
• Ability to communicate effectively and professionally with individuals at all levels of the Firm
• Demonstrated initiative, resourcefulness, and accountability
• Ability to work effectively in a fast-paced environment, manage competing priorities, and adapt to changing business needs
• Ability to handle multiple assignments simultaneously while maintaining accuracy and service delivery
• Strong time management, planning, and prioritization skills
• Ability to meet critical deadlines
• Ability to work independently with minimal supervision and exercise sound judgment
• Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment

Core Competencies

Demonstrates strong bilingual proficiency in English and French, with exceptional organizational and communication skills. Capable of managing administrative tasks, supporting talent management processes, and maintaining confidentiality in a fast-paced professional services environment.

Highest-signal resume keywords

• Bilingual Proficiency In French And English
• Administrative Support Experience
• Workday Experience
• Organizational Skills
• Attention To Detail

Hard Skills

• Administrative Experience
• Talent Management Support
• Onboarding Coordination
• Performance Management Processes
• Learning Management System Maintenance
• Document Preparation
• Task Tracking Systems
• Confidential File Management
• Program Reporting
• Translation And Review

Soft Skills

• Exceptional Communication Skills
• Strong Time Management
• Resourcefulness
• Accountability
• Ability To Work Independently

Certifications & Qualifications

• Post-Secondary Diploma

Industry Keywords

• Professional Services
• Law Firm
• Administrative Tasks
• Confidential Information Management
• Fast-Paced Environment

Tools & Technologies

• Learning Management System
• Workday