Bilingual Project Admin & Logistics Specialist

Jobtailor; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Job summary

Jobtailor in Montreal, QC is seeking an organized Administrative and Project Support Specialist to provide essential project administration, data entry, and reporting. You will coordinate meetings, manage documents, and support the project team with cost tracking and invoicing.

Fluent French and English are required; a DEC in Administration is expected. Experience in multi-project support and ISO-compliant documentation is a plus. This role offers a collaborative, team-oriented environment.

Qualifications

• DEC in Administration or related field, or relevant experience.
• 3–5 years supporting multiple projects in a work environment.
• Experience with MS Office, especially Excel.
• Strong bilingual French and English communication; English required for English-speaking colleagues.

Responsibilities

• Provide administrative and logistical support for projects.
• Act as a systems specialist supporting the Project Manager.
• Collaborate on cost and invoicing tracking.
• Prepare accountability reports, progress reports, and financial updates.
• Organize meetings and follow up on action items.
• Enter data and support the project team's use of the management system.
• Maintain administrative deadlines, meetings, milestones, follow-ups, and due dates.
• Produce, distribute, and organize project administrative documentation.
• Coordinate meeting logistics, including invitations, agendas, documents, rooms, and equipment.
• Manage administrative procedures, requisitions, purchase orders, supplier payments, travel and credit card reconciliation.
• Participate in final archiving per document management plan and ISO requirements.
• Contribute to cross-functional activities related to health and safety, training, PPE management, and facilities management.

Skills

Project Management

Data Entry

Financial Reporting

Cost Tracking

Invoicing

Document Management

ISO Compliance

Meeting Coordination

Supplier Payment Management

PPE Management

Education

DEC in Administration

Tools

Microsoft Excel

Microsoft Office

Job description

Jobtailor in Montreal, QC is seeking an organized Administrative and Project Support Specialist to provide essential project administration, data entry, and reporting. You will coordinate meetings, manage documents, and support the project team with cost tracking and invoicing.

Fluent French and English are required; a DEC in Administration is expected. Experience in multi-project support and ISO-compliant documentation is a plus. This role offers a collaborative, team-oriented environment.