Bilingual Administrative Assistant, Professional Resources

Jobtailor; Montreal (administrative region); On-site; CAD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking an organized, bilingual administrative professional to support the Shared Services and Professional Resources groups in Montreal. You will handle recruitment support, onboarding, performance management, and confidential documentation while maintaining schedules and coordinating meetings.

The role requires a Post-Secondary Diploma, 3+ years of administrative experience, and strong English/French communication.

Qualifications

• Post-secondary diploma.
• Fluency in English and French is required.
• At least three years of administrative experience.
• Experience in a law firm or other professional services environment is preferred.
• Experience with Workday is a strong asset.
• Excellent spelling, grammar, and proofreading abilities.

Responsibilities

• Provide administrative and operational support to the Shared Services team and the Professional Resources group.
• Support talent management, recruitment, onboarding, and performance management and evaluation processes.
• Track and ensure the timely completion of tasks and deliverables using a reminder system.
• Coordinate and manage meeting and event logistics.
• Prepare, organize, and maintain confidential files, records, and related documents.
• Support team projects, special initiatives, and day-to-day activities.
• Update and maintain MT Academy’s learning management system.
• Track attendance, maintain program information, and create or revise invitations.
• Manage shared inboxes and respond promptly to inquiries.
• Organize MT Academy meetings, including agendas and minutes.
• Prepare program plans, reports, and tracking spreadsheets.
• Update communications templates in French and English.
• Contribute to the development of tracking protocols and systems.
• Update the Firm’s intranet and create new pages and resources.
• Coordinate the payment of invoices, fees, registration fees, and other expenses.
• Assist with translating and proofreading communications, documents, and resources.
• Perform other duties and special projects as requested.

Skills

Fluent English

Fluent French

Administrative Experience

Multitasking

Time Management

Education

Post-Secondary Diploma

Tools

Workday

Learning Management System

Intranet Management

Job description

• Provide administrative and operational support to the Shared Services team and the Professional Resources group
• Support talent management, recruitment, onboarding, and performance management and evaluation processes
• Track and ensure the timely completion of tasks and deliverables using a reminder system
• Coordinate and manage meeting and event logistics
• Prepare, organize, and maintain confidential files, records, and related documents
• Support team projects, special initiatives, and day-to-day activities
• Update and maintain MT Academy’s learning management system
• Track attendance, maintain program information, and create or revise invitations
• Manage shared inboxes and respond promptly to inquiries
• Organize MT Academy meetings, including agendas and minutes
• Prepare program plans, reports, and tracking spreadsheets
• Update communications templates in French and English
• Contribute to the development of tracking protocols and systems
• Update the Firm’s intranet and create new pages and resources
• Coordinate the payment of invoices, fees, registration fees, and other expenses
• Assist with translating and proofreading communications, documents, and resources
• Perform other duties and special projects as requested

Requirements

• Post-secondary diploma
• Fluency in English and French is required
• At least three years of administrative experience
• Experience in a law firm or other professional services environment is preferred
• Experience with Workday is a strong asset
• Strong organizational skills and excellent spelling, grammar, and proofreading abilities
• Excellent oral and written communication skills
• Initiative in carrying out responsibilities
• Ability to work effectively under pressure and adapt to the Firm’s changing needs
• Demonstrated ability to multitask and communicate effectively with members of the Firm at all levels
• Excellent time-management and planning skills
• Ability to meet deadlines with a strong attention to detail
• Ability to take ownership of responsibilities with minimal supervision
• Ability to make day-to-day decisions confidently and exercise sound judgment
• Ability to handle confidential information with tact and discretion

Core Competencies

Demonstrates strong organizational and administrative capabilities, with fluency in English and French, and a proven ability to manage multiple tasks effectively in a professional services environment. Proficient in maintaining confidential information and supporting talent management processes.

Highest-signal resume keywords

• Fluency In English And French
• Administrative Experience
• Workday Experience
• Strong Organizational Skills
• Excellent Communication Skills

ATS Optimization Keywords

Hard Skills

• Talent Management
• Recruitment
• Onboarding
• Performance Management
• Document Management
• Meeting Coordination
• Time Management
• Proofreading
• Spreadsheet Management
• Tracking Protocols

Soft Skills

• Initiative
• Adaptability
• Multitasking
• Attention To Detail
• Sound Judgment

Certifications & Qualifications

• Post-Secondary Diploma

Industry Keywords

• Professional Services
• Law Firm
• Confidential Information

Tools & Technologies

• Learning Management System
• Workday
• Intranet Management