Bilingual Administrative Assistant

Jobtailor; Toronto; On-site; CAD 50,000 - 68,000; Full time

Job summary

Jobtailor in Toronto is seeking a bilingual administrative professional to support the Shared Services Team in English and French, handling talent management, recruitment, onboarding, and integration tasks along with performance management activities.

The ideal candidate has at least three years of administrative experience, fluent English and French, and strong organizational, proofreading, and communication skills. Experience with Workday and LMS maintenance is highly valued.

Qualifications

• Minimum of three years of administrative experience, preferably within a law firm or other professional services environment
• Fluent bilingualism in French and English
• Experience with Workday is considered a strong asset
• Excellent organizational, proofreading, spelling, and grammar skills
• Strong attention to detail
• Exceptional verbal and written communication skills
• Demonstrated initiative, resourcefulness, and accountability
• Ability to work effectively in a fast-paced environment and manage competing priorities
• Ability to adapt to changing business needs
• Ability to manage multiple assignments while maintaining accuracy and service delivery
• Strong time management, planning, and prioritization skills
• Ability to meet critical deadlines
• Ability to work independently with minimal supervision and exercise sound judgment
• Ability to handle confidential and sensitive information with discretion and professionalism

Responsibilities

• Assist the Shared Services Team with daily administrative tasks in English and French
• Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes
• Maintain a bring-forward system for tracking tasks and deliverables
• Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up
• Prepare, organize, and maintain confidential files, records, and documentation
• Support projects, special initiatives, and day-to-day operations across the Shared Services Team and Professional Resources group
• Assist the MT Academy Team with administration and coordination tasks in English and French
• Update and maintain the Learning Management System, track attendance, update program entries, and create and proof invitations
• Manage and monitor shared MT Academy inboxes and respond to inquiries
• Organize MT Academy meetings, including agendas and minutes
• Prepare plans, reports, and charts tracking program updates
• Update programming communication templates in English and French
• Contribute to protocols and tracking systems
• Manage updates to the firm intranet, including existing content and new pages and resources
• Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses
• Assist with translation and review of communications, materials, and resources
• Provide administrative and project support for Professional Resources initiatives
• Perform other duties and special projects as assigned

Skills

Bilingual communication

Administrative support

Time management

Attention to detail

Verbal communication

Written communication

Organizational skills

Accountability

Resourcefulness

Education

Post-secondary diploma

Tools

Workday

Learning Management System (LMS)

Intranet Management

Job description

• Assist the Shared Services Team with daily administrative tasks in English and French


• Provide administrative and operational support for talent management, recruitment, onboarding and integration, and performance management processes


• Maintain a bring-forward system for tracking tasks and deliverables


• Coordinate logistics for meetings and events, including scheduling, materials preparation, and follow-up


• Prepare, organize, and maintain confidential files, records, and documentation


• Support projects, special initiatives, and day-to-day operations across the Shared Services Team and Professional Resources group


• Assist the MT Academy Team with administration and coordination tasks in English and French


• Update and maintain the Learning Management System, track attendance, update program entries, and create and proof invitations


• Manage and monitor shared MT Academy inboxes and respond to inquiries


• Organize MT Academy meetings, including agendas and minutes


• Prepare plans, reports, and charts tracking program updates


• Update programming communication templates in English and French


• Contribute to protocols and tracking systems


• Manage updates to the firm intranet, including existing content and new pages and resources


• Coordinate payment of consultant invoices, professional fees, program registration costs, and other expenses


• Assist with translation and review of communications, materials, and resources


• Provide administrative and project support for Professional Resources initiatives


• Perform other duties and special projects as assigned

Requirements

• Minimum of three years of administrative experience, preferably within a law firm or other professional services environment


• Post-secondary diploma


• Fluent bilingualism in French and English


• Experience with Workday is considered a strong asset


• Excellent organizational, proofreading, spelling, and grammar skills


• Strong attention to detail


• Exceptional verbal and written communication skills


• Demonstrated initiative, resourcefulness, and accountability


• Ability to work effectively in a fast‑paced environment and manage competing priorities


• Ability to adapt to changing business needs


• Ability to manage multiple assignments while maintaining accuracy and service delivery


• Strong time management, planning, and prioritization skills


• Ability to meet critical deadlines


• Ability to work independently with minimal supervision and exercise sound judgment


• Ability to handle confidential and sensitive information with discretion and professionalism

Core Competencies

Demonstrates strong administrative support capabilities, including bilingual communication in English and French, exceptional organizational skills, and proficiency in managing multiple tasks and priorities effectively. Experienced in maintaining confidentiality and providing project support within a professional services environment.

Highest-signal resume keywords

• Bilingual Communication


• Administrative Support


• Workday Experience


• Organizational Skills


• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Administrative Experience


• Task Tracking


• Document Management


• Meeting Coordination


• Learning Management System Maintenance


• Proofreading


• Report Preparation


• Translation


• Intranet Management


• Invoice Coordination

Soft Skills

• Verbal Communication


• Written Communication


• Time Management


• Resourcefulness


• Accountability

Certifications & Qualifications

• Post-Secondary Diploma

Industry Keywords

• Professional Services


• Law Firm


• Talent Management


• Recruitment


• Onboarding


• Performance Management


• Confidential Information


• Fast-Paced Environment


• Critical Deadlines


• Service Delivery