Banking Mail Clerk

BeachHead Inc.; Vancouver; On-site; CAD 15,000 - 26,000; Full time

Job summary

BeachHead Inc. is seeking a meticulous Banking Mail Clerk to support filing and digitization at the branch. You will operate digital scanners and photocopiers, prepare documents for digitization, and ensure accuracy of digital files.

The role requires at least 2 years of professional experience, proficiency with Outlook/Teams/Excel/Word, and strong organizational skills. You will handle file security and communicate updates to management as needed.

Qualifications

• Minimum of 2 years of professional experience.
• Proficiency with Microsoft Outlook, Teams, Excel, and Word.
• Highly organized with strong attention to detail.
• Ability to work independently with minimal supervision.
• Good communication skills to interact with team and management.
• Tech-savvy; comfortable operating scanners and photocopiers.

Responsibilities

• Support document filing and digitization processes at the branch.
• Prepare paper documents for digitization, ensuring accuracy and completeness.
• Operate Ricoh scanners and photocopiers to scan paper documents.
• Review digital files post-digitization to confirm accuracy and adherence to business requirements.
• Manage physical and digital files, ensuring proper storage and security.
• Provide regular updates to management via email and phone.
• Comply with health and safety protocols, including wearing face masks when operating in open areas.
• Follow Privacy Policies and Employee Conduct Rules.
• Adapt to shifting priorities by supporting a broad range of initiatives.
• Communicate issues, updates, and risks promptly to relevant teams.

Skills

Outlook

Teams

Excel

Word

Attention to detail

Independent work

Communication

Scanner operation

Tools

Ricoh Scanners

Job description

Are you meticulous and detail-oriented with strong organizational skills?

Working with one of our top financial clients, this role calls for aBanking Mail Clerk.In this position, you will support document filing and digitization processes within a dynamic, fast-paced environment. Your responsibilities will include operating digital scanners and photocopiers, preparing physical documents for digitization, reviewing digital files for accuracy, managing file security, and supporting multiple initiatives to ensure smooth operations at the branch.
Pay rate range (CAD): $17.60/hr – $19.10/hr

Responsibilities

• Support document filing and digitization processes at the branch.
• Prepare paper documents for digitization, ensuring accuracy and completeness.
• Operate Ricoh scanners and photocopiers to scan paper documents.
• Review digital files post-digitization to confirm accuracy and adherence to business requirements.
• Manage physical and digital files, ensuring proper storage and security.
• Provide regular updates to management via email and phone.
• Comply with health and safety protocols, including wearing face masks when operating in open areas.
• Follow all applicable Privacy Policies and Employee Conduct Rules.
• Adapt to shifting priorities by supporting a broad range of initiatives.
• Communicate issues, updates, and risks promptly to relevant teams.

Desired Skill-Set

• Minimum of 2 years of professional experience.
• Proficiency with Microsoft Outlook, Teams, Excel, and Word.
• Highly organized with strong attention to detail.
• Ability to work independently with minimal supervision.
• Good communication skills to interact effectively with team members and management.
• Tech-savvy; comfortable operating hardware such as scanners and photocopiers.

Nice to Have

• Experience with document filing systems or archives.

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.

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