Mail Clerk I

Robertson & Company Ltd.; Brampton; On-site; CAD 23,000 - 32,000; Full time

Job summary

Robertson & Company Ltd. in Brampton, ON is hiring a data-entry and document digitization assistant for a 3-month contract. You will support branch operations by filing, prepping documents for digitization, and scanning papers into Ricoh devices.

You will review digitized files for accuracy, maintain secure filing locations, and provide timely updates to management. The role requires a high school diploma, strong attention to detail, MS Office proficiency, and comfort with office equipment.

Qualifications

• High School diploma required.
• 2 years of highly organized, detail-oriented experience.
• Tech-savvy; comfortable with a photocopier/scanner.
• Proficiency in MS Office (Outlook, Teams, Excel).
• Document filing experience is an asset.

Responsibilities

• Report to the assigned Retail Branch to support document filing and digitization processes.
• Prepare paper documents filed in the branch for digitization.
• Scan paper documents into the Ricoh copier/scanner.
• Review digitally filed documents to confirm accuracy and ensure they meet all requirements of the business.
• Manage files in the branch and ensure they are secured in their designated locations.
• Provide daily and weekly updates to the management teams via email and/or phone.
• Adhere to the Health and Safety rules of the working location.
• It will also be mandatory to wear a face mask when operating in any open areas of the branch location.
• Adhere to Privacy Policies and Employee Conduct Rules.
• Adapt and remain flexible to support a broad spectrum of initiatives in an environment where business priorities may frequently shift.
• Ensure timely communication of issues / points of interest and status and early identification of emerging risk(s).

Skills

Attention to detail

MS Office

Scanner operation

Tech savvy

Document filing

Education

High School Diploma

Tools

Ricoh copier/scanner

Job description

Introduction

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private clients, commercial banking, treasury, and retail banking.

Contract Period

3 months

Pay Rate

$20 per hour

Location

Brampton, ON

Location Type

Onsite

Business Hours

Monday – Friday, 9:30 AM -5:30 PM

Job Responsibilities

• Report to the assigned Retail Branch to support document filing and digitization processes.
• Preparing paper documents filed in the branch for digitization.
• Scan paper documents into the Ricoh copier/scanner.
• Review digitally filed documents to confirm accuracy and ensure they meet all requirements of the business.
• Manage files in the branch and ensure they are secured in their designated locations.
• Provide daily and weekly updates to the management teams via email and/or phone.
• Adhere to the Health and Safety rules of the working location.
• It will also be mandatory to wear a face mask when operating in any open areas of the branch location.
• Adhere to Privacy Policies and Employee Conduct Rules.
• Adapt and remain flexible to support a broad spectrum of initiatives in an environment where business priorities may frequently shift.
• Ensure timely communication of issues / points of interest and status and early identification of emerging risk(s).

Experience & Qualification Requirements

• High School diploma required.
• 2 years of highly organized, strong attention to detail professional experience required.
• Tech Savvy- Comfortable operating a photocopier/scanner.
• Proficiency in MS office - outlook, teams, excel.
• Document filing experience skills is an asset.

Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.

We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.

Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.